Administration Assistant

Administrative Assistant (Topeka, Ks)

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks for our for our Topeka, Ks office. Duties of the Administrative Assistant include but not limited to providing support to our managers and employees, assisting in daily office needs. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.

Benefits:

• Multiple Major Medical Plans to Choose From (Medical, Dental & Vision)
• Spousal Insurance
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public...

We are a well-established and always growing family law legal document preparation company seeking an organized, detail-oriented, and professional full-time Administrative Assistant to join our team. The ideal candidate will demonstrate excellent communication skills, a strong work ethic, and the ability to work effectively under pressure in a fast-paced environment. This is an exciting opportunity to work directly with the owner of the business and contribute to the continued growth of our company.

Key Responsibilities:

• Plan and schedule appointments and events efficiently

• Greet and assist onsite clients and visitors in a professional manner

• Answer inbound calls on a multi-line telephone system with clarity and professionalism

• Maintain organized filing systems, both physical and electronic

• Prepare legal documents, correspondence, and other administrative tasks as needed

• Communicate with current and...

XMSTART is looking to add an experienced and strategic full-time Administrative Assistant to our team, in Chantilly, VA. This position is 100% Onsite and in support of key business operations (BusOps) within the Systems Engineering Directorate (SED).

Requirements

Responsibilities:

• Assist in the development and implementation of an integrated, standardized, and centralized workflow process.
• Provide advice and recommendations on planning, prioritization, resourcing, and managing resource execution across SED.
• Support the development of visualization tools and resources to enhance workflow efficiency.
• Coordinate, integrate, and execute BusOps activities, including contract management, budget planning, program control, and program management.
• Facilitate analysis to effectively plan and manage resources and operational execution across...

Position Summary:
We are seeking a detail-oriented, highly organized Administrative Assistant to support the Cybersecurity team within a dynamic and fast-paced environment. This role requires a professional who excels in written and verbal communication, can operate independently, and demonstrates a proactive approach to administrative and operational support. The ideal candidate will be comfortable interfacing with senior leaders, government officials, and external stakeholders, ensuring smooth coordination and effective communication.

Key Responsibilities:

• Professional Communication: Draft, edit, and refine emails and correspondence for internal and external stakeholders, ensuring clarity, professionalism, and adherence to organizational standards.
• Meeting Support: Prepare agendas, document minutes, and lead discussions as needed during meetings. Serve as the primary speaker...

Resource Management Concepts, Inc. (RMC) provides high-quality, professional services to government and commercial sectors. Our mission is to deliver exceptional management and technology solutions supporting the protection and preservation of the people and environment of the United States of America.

RMC is hiring an Executive Administrative Assistant in Indian Head, MD. The selected applicant will be responsible for providing clerical/administrative support and will be working with and providing guidance to personnel throughout the Naval Surface Warfare Center Indian Head Division (NSWC IHD). This position will require the candidate to perform a variety of clerical and administrative duties, which are auxiliary to the work of the organization.

Duties may include:

• Provide multi-tasking and organization skills as they establish priorities, meet deadlines and disseminate information as necessary
• Execute general...

Snipebridge, a strategic talent solutions company specializing in connecting exceptional talent to great career opportunities in the Architecture & Planning industry, is seeking a Temporary Administrative Assistant.

Our client is an award winning design practice founded on the idea that buildings can serve as a bridge between nature, culture, and people and that inspiring surroundings positively affect people’s lives. The firm’s work can be found across the globe with projects as wide-ranging as huts to high rises, homes—often for art collectors—to academic, cultural and civic projects, museums and exhibition design, places of worship, creative production, urban design, and interior design.

POSITION SUMMARY

The Administrative Assistant provides direct support to the Executive Assistant in maintaining the Executive’s schedule, coordinating internal communications, and managing logistical and travel arrangements for...

Join our fantastic team at Good Vibrations Family Chiropractic as a Chiropractic Administrative Assistant! We're looking for someone who loves helping others and thrives in a friendly, positive environment. In this role, you will be the welcoming face of our practice, ensuring a smooth and pleasant experience for our wonderful patients.

Your day-to-day responsibilities will include managing appointments, assisting with patient check-ins, and providing support to our chiropractic team. If you have a passion for health and wellness and enjoy working with people, we want to hear from you!

Requirements

We'd love to find someone who embodies our values, so here are the qualities we're looking for:

• Friendly and outgoing personality
• Strong communication skills
• Great organizational abilities and attention to detail
• Basic knowledge of chiropractic care is a plus!
• Ability to work well in a team...

Seeking a motivated and organized Administrative Assistant to join our oil and gas team. This is a fantastic opportunity for individuals looking for a part-time position with a dynamic work environment.
Position Summary:
As an Administrative Assistant, you will play a crucial role in supporting daily operations and ensuring the office runs smoothly. Your organizational skills and attention to detail will be key in managing various tasks that contribute to the overall success of our team.

Responsibilities

• Handle office tasks such as filing, AR/AP data entry, and reordering supplies.
• -Provide administrative support, and managing mail distribution.
• -Assist in payroll preparation and processing.
• -Processing new hires and necessary paperwork.
• -Prepare, process, and reconcile all purchase requisitions.
• -Conduct accounts receivable collections as needed.
• -Respond to vendor...

About Baird & Warner Real Estate

Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace eight times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.

Job Summary

We are looking for a dynamic, part-time administrative professional to join our team supporting real estate sales professionals at our Edgebrook location.

*This position requires...

Prominence Advisors is actively seeking a 100% remote Full-Time Executive Administrative Assistant. Reporting directly to the CEO, the Executive Administrative Assistant provides support for the Executive Staff.

Who We Are

Prominence is an award-winning data enablement firm revolutionizing healthcare. We empower healthcare organizations to unlock the full potential of their data, driving improvements in patient care, operational efficiency, and financial outcomes. Celebrated with two Best in KLAS awards and honored with over 30 Best Places to Work accolades, we are proud of our innovative culture and exceptional team. If you’re passionate about making healthcare smarter and eager to tackle the industry’s most critical challenges, Prominence is where your talents will not only thrive but also shape the future of healthcare.

Requirements

Essential Functions and Responsibilities

• Provide comprehensive...

As an Administrative Assistant, you will play a key role in supporting our daily operations and ensuring that the office runs smoothly. You will be responsible for providing administrative support to various departments, assisting with scheduling, communication, and project coordination. Your attention to detail and ability to manage multiple tasks will contribute to the overall efficiency of our team.

Responsibilities

• Answer and direct phone calls while assisting visitors in a professional manner
• Maintain and organize office files, records, and documents
• Schedule appointments and manage calendars for team members
• Prepare and edit correspondence, reports, and presentations
• Assist with team projects and provide general support to staff
• Order office supplies and maintain inventory
• Perform data entry and update databases as needed
• Coordinate and arrange travel plans for team members
...

We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

Responsibilities

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct...

Door Pro America, a leading provider of high-quality residential garage doors, is seeking a proactive and detail-oriented Administrative Assistant to join our team. In this role, you will provide administrative support to our New Construction division, helping to ensure smooth and efficient operations.

As an Administrative Assistant, your responsibilities will include managing calendars, scheduling installations, handling correspondence, and performing general administrative tasks. You will also assist with document preparation, and data entry. This role requires strong organizational skills, the ability to multitask, and a high level of professionalism.

Responsibilities

• Manage calendars and schedule installations
• Handle incoming calls, emails, and correspondence
• Perform data entry and maintain databases
• Ensure accurate and timely filing and record-keeping
• Provide general administrative support to various...

About Baird & Warner Real Estate

Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace ten times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.

Job Summary:

We are looking for a dynamic, administrative professional to join our team supporting Real Estate Sales Professionals at our Glen Ellyn (543 Pennsylvania Ave,...

Gorilla LED Trucks (Adriana's Insurance sister company) brings Gorilla marketing to a new level. We are a mobile and digital LED billboard truck company that not only offers marketing and advertising service to our clients. As the administrative assistant for Gorilla LED Trucks, you will be in charge of the day to administrative tasks.  

Responsibilities 

• Logistics: Administrate routes & schedule to fleet manager according to client bookings & events  

• Create routes for clients based on their needs  

• Create the weekly schedule for our LED trucks of where they will be running each day  

• Upload client designs to our company programming portal 

• Program trucks accordingly  

• Reporting: Report regularly to manager about progress, plans, and problems  

• Draft reports for...

The Administrative Assistant in International Programs and Off Campus Study is a part-time position that provides administrative support to the Dean and staff of International Programs. This position also serves as the first point of contact for prospective students, parents, and study abroad offices at sending institutions.

This is a part-time, benefit eligible, hourly position with a hiring range of $20.57-$25.72 per hour. Typical hours per week for this position is 19.

Core Responsibilities:

• Provides support to the Dean including scheduling and handling confidential communications; also provides administrative support to the International Programs staff.
• Performs a number of critical tasks (i.e. incoming application management, compiling billing and transcript information for sending schools, launching/tracking evaluations) in support of enrolling students in study abroad/off-campus programs.
...

This is a behavioral health position where the incumbent is held to high professional standards. The person occupying this position will foster supportive peer relationships with and among persons in recovery to empower them to act on issues affecting their lives including health, education, problem solving, self-esteem and positive communication. It is essential that the Administrative Assistant demonstrates a personal belief in recovery, sincere interest in the welfare of persons in recovery and the ability to engage persons in recovery with flexibility and an individualized focus. The Administrative Assistant will promote and contribute positively to the program and program relationships. The Administrative Assistant will assist recovering persons to identify their personal interests and goals in relationship to recovery and assist with identifying and linking persons in recovery to possible matches and opportunities between their interest and community resources. The person...

Founded at Stanford University, Walaris develops autonomous AI-based solutions focused on enhancing situational awareness. Our AirScout software platform uses artificial intelligence, sensor fusion, and edge computing to detect threats in the air, at sea, or on the ground. Our cutting-edge technology is used by commercial, government, and military users to protect human lives and critical infrastructure.

At our headquarters in Peachtree Corners, we are looking for a Financial Administrative Assistant starting in January of 2025. This will be a full- or part-time position, 30-40 hours per week. In this role, the employee will perform a variety of financial and administrative tasks requiring independent judgment and resourcefulness:

Responsibilities

• Ensure effective and standardized processing of commercial tasks within the...

Bane Machinery has an immediate need for a reliable, experienced front office Administrative Assistant. This role is responsible for greeting walk in customers, answering the phone, performing data entry and supporting various managers. The ideal candidate will be competent in prioritizing and working with little supervision. They will be friendly, self-motivated, and trustworthy. The office administrator ensures smooth running of our company office and contributes in driving excellent customer service.

Responsibilities

• Answering phone calls, taking messages, and transferring calls as appropriate
• Greeting customers and visitors to the office, ensuring guests are comfortable and are connected with the right office personnel
• Managing schedules for shared calendar
• Assist in the preparation, completion, editing, and formatting of Word and Excel files for the Sales, Rental, Service, Parts and Accounting departments as...

Join Valneva, a leading specialty vaccine company dedicated to developing, manufacturing, and commercializing innovative vaccines that address unmet medical needs. We’ve already brought three vaccines to market, including the world’s first and only chikungunya vaccine, and are advancing cutting-edge candidates for Lyme disease and Zika. Two of our vaccines are commercialized in the U.S.

With operations in Austria, Canada, France, Sweden, the UK, and the U.S., we’re committed to improving global public health. At Valneva, we celebrate diversity and welcome talent from all backgrounds, creating a dynamic and inclusive workplace. Be a part of something bigger—join us and make an impact!

The Administrative Assistant will perform a variety of administrative and clerical tasks essential for ensuring smooth office operations. Responsibilities include organizing travel and meeting arrangements, managing mail distribution, planning events and providing general support to other...

Almstead Tree and Shrub Care is a second-generation, family-owned arboriculture firm that has been offering environmentally conscious services the NY, NJ, and CT tri-state area since 1964. We are a TCIA accredited company that values our employee’s professional aspirations, career development, safety and quality of life.

We are looking for passionate professionals who want to enhance their career in tree care! We offer generous compensation, year-round work, paid time off, health and retirement benefits, inclusive company culture and so much more! If you are ready to enjoy going to work every day, come grow with us!

Basic Function:

We are currently seeking a career driven PHC (Plant Health Care) Coordinator, with excellent customer service skills and abilities, to schedule and route technicians, crews, secure required equipment, and service vehicles to appropriate locations. Coordinate and make client communications for routing of...

Hey YOU! We dare you to quit your boring job.  We have the perfect position for you. Let’s talk.  Now is the time to make your move!

WHO ARE WE? – Investment Property Group owns and operates 154 properties throughout 13 states! Our current portfolio exceeds 110 mobile home locations with 19,000+ spaces and 44 multi-family apartment communities, nearly 7,300 units! IPG has eight core values: Integrity, Persistency, Fun, Continuous Change, Ownership, Teamwork, Customer Service and Diversity! Does this sound like you? You’ll fit right in.

What's in it for you?

$22.50 per hour

Medical, Dental, Vision, 401K, Life Insurance, 4 weeks PTO, Health Savings Account, Referral Program

Monday-Friday; 8am - 5pm 

Awesome Company Culture

About The Position:

As our chosen Administrative Assistant, you will play a key role in managing...

As an Administrative Assistant within our organization, your contribution will be pivotal in the precise management of our claims tracking system. Your chief responsibility will encompass the diligent input of new claims, necessitating meticulous attention to various details, including demographic data, provider information, and other critical aspects of claims. Precision and a keen eye for detail are paramount to ensure the integrity of our data.

As an Administrative Assistant, you are an integral member of our team. You will facilitate internal communications. Your role extends beyond mere data entry; you are expected to proactively engage in the identification, examination, and resolution of any discrepancies or concerns that emerge throughout the claim entry procedure. Your adept problem-solving skills will be invaluable in addressing these challenges effectively and efficiently. This position demands not only a high level of administrative competence but also robust...

At Royal Electric Company we provide expert electrical design, construction, and service with builders, contractors and facility owners who value relationships, trust, expertise, and a commitment to each other towards achieving exceptional results.

We are able to sustain this through our linking values of expertise, collaboration, integrity, passion, and loyalty. These values support our core purpose; to build great relationships, one project at a time!

We have a current opening for an Administrative Assistant at our corporate office in Dallas, TX.

Success in the position is achieved through the following duties & responsibilities:

Manage Front Desk

• Answer phones and transfer callers to the appropriate Royal employee.
• Greet visitors and direct them to the correct personnel while following safety protocol.
• Open and date stamp all general...

Samuelson Hause, PLLC a boutique law firm in Garden City, Long Island, focusing on matrimonial and family law. Our small team consists of four attorneys, a law clerk, and two legal assistants. We pride ourselves on fostering a congenial work environment where collaboration and fun go hand-in-hand. We approach cases with enthusiasm, helping clients rebuild emotionally and financially after divorce. We value work-life balance—overtime is rare—and we maintain a positive office culture, including firm lunches twice a month. We are willing to train the right person.

We are looking to welcome a Legal Administrative Assistant to our team. We are open to both full-time or part-time schedules. For full-time, you can choose a Monday–Thursday or Monday–Friday schedule. If part-time fits your needs better, we are offering Thursdays and...