Part-Time Administrative Assistant

About Baird & Warner Real Estate

Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace ten times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.

Job Summary:

We are looking for a dynamic, administrative professional to join our team supporting Real Estate Sales Professionals at our Glen Ellyn (543 Pennsylvania Ave, Glen Ellyn, IL 60137) office location.

Key Responsibilities:

• Compile property transaction files for contracts and verify the information. Obtain missing information as required.
• Compile buyer packets, listing packets, and rental packets as well as maintain online file flow.
• Answer phones.
• Open and Distribute courier items.
• Distribute and prepare incoming and outgoing mail.
• General office support functions including greeting agents, customers and maintaining office appearance.
• Oversee supply orders to ensure the office is properly stocked.
• Maintain monthly floor scheduling.
• Pull MLS reports as directed.
• Data entry.

Required Skills:

• Strong written and verbal communication skills
• Strong problem solving skills
• Ability to multi-task & prioritize in a fast paced environment
• Strong computer skills - including Google platform and Microsoft Office
• Social media savvy (FB, Twitter, Pinterest, etc.)
• Attention to detail
• Ability to work independently and with a team
• Professional appearance
• Pro-active

Qualifications:

• High School Diploma or equivalent required.
• Previous Real Estate experience preferred.
• Administrative Assistant experience preferred.