Administrative Assistant & Client Services

We are a well-established and always growing family law legal document preparation company seeking an organized, detail-oriented, and professional full-time Administrative Assistant to join our team. The ideal candidate will demonstrate excellent communication skills, a strong work ethic, and the ability to work effectively under pressure in a fast-paced environment. This is an exciting opportunity to work directly with the owner of the business and contribute to the continued growth of our company.

Key Responsibilities:

• Plan and schedule appointments and events efficiently

• Greet and assist onsite clients and visitors in a professional manner

• Answer inbound calls on a multi-line telephone system with clarity and professionalism

• Maintain organized filing systems, both physical and electronic

• Prepare legal documents, correspondence, and other administrative tasks as needed

• Communicate with current and prospective clients by phone, email, and in person

• Perform other office duties as required

Requirements

Qualifications:
• Minimum of 2 years of experience in office administration or a related field, preferably in family law
• Strong multitasking abilities and the capability to handle a high volume of clients and inquiries simultaneously
• Excellent written and verbal communication skills
• Strong interpersonal skills with a passion for providing exceptional customer service
• High attention to detail and a proactive approach to problem-solving
• Team player with a positive attitude and a desire to contribute to the company’s success
• Ability to adapt to a dynamic work environment and take on new responsibilities
• Strong organizational skills with the ability to prioritize tasks effectively
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Must be a commissioned Notary Public or able to obtain your notary commission (no felony convictions)
• Reliable transportation and valid driver’s license required

Additional Preferred Qualifications:
• Experience with Arizona Family Law, specifically legal documents
• Familiarity with appointment scheduling in a high-volume environment
• Knowledge of Google Drive, Google Calendar, and Adobe Acrobat
• Experience with Vonage, Copper CRM, or similar software systems
• Prior experience in sales or client relations is a plus

Benefits

Fantastic CEO and outstanding benefits that include insurance, 401(k) matching, PTO, paid holidays, team lunches, and team outings! Apply now to join our team and be part of an exciting and rewarding legal practice!

Tell us all about your experience. We value cover letters as much as resumes. Tell us what you are looking for in your search. We will pay the right person the right salary, with room for growth if you continue with the company.