Administration Assistant

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Administrative Assistant

Mize CPAs Inc.

Topeka, kansas

Mize CPAs Inc. was recently named a Top 200 Workplace for 2024 by USA Today! We are a leading regional accounting and IT firm with offices in Topeka and Overland Park, Kansas. Our firm works with clients in a number of industries and has a rapidly growing restaurant and hospitality division that serves clients nationwide.

We are looking for an in-person only Administrative Assistant in the Topeka office. Full-time availability is needed, 40 hours per week.

If you are the right person for this opportunity, you will have experience performing various administrative functions within a professional office environment.

Essential Functions and Responsibilities:

Provide administrative support to the office as assigned
Provide relief/backup to Receptionist as needed, which includes but is not limited to: receive and greet visitors; answer and route telephone calls and relay messages; and schedule...

Full-time

Administrative Assistant

Mize CPAs Inc.

Topeka, kansas

We are looking for an in-person only Tax Administrative Assistant in the Topeka office. Full-time availability is needed, 40 hours per week.

If you are the right person for this opportunity, you will have experience performing various administrative functions in a tax department within an accounting firm.

Essential Functions and Responsibilities:

Provide administrative support to the office as assigned
Prepare and track tax engagement letters and process annual returns
Prepare and track unclaimed property engagement letters and assist with due diligence process
Assist...

Full-time

Legal Administrative Assistant

Build My Great Team

Garden City, new york

Samuelson Hause, PLLC a boutique law firm in Garden City, Long Island, focusing on matrimonial and family law. Our small team consists of four attorneys, a law clerk, and two legal assistants. We pride ourselves on fostering a congenial work environment where collaboration and fun go hand-in-hand. We approach cases with enthusiasm, helping clients rebuild emotionally and financially after divorce. We value work-life balance—overtime is rare—and we maintain a positive office culture, including firm lunches twice a month. We are willing to train the right person.

We are looking to welcome a Legal Administrative Assistant to our team. We are open to both full-time or part-time schedules. For full-time, you can choose a Monday–Thursday or Monday–Friday schedule. If part-time fits your needs better, we are offering Thursdays and...

Full-time
Finance Administrative Assistant
TRP Infrastructures
Sanford, florida
Job Summary:
The Finance Administrator will be responsible for providing administrative support to the division and Office Manager by managing accounts payable and receivable, ensuring accurate financial records, and maintaining compliance with financial policies and procedures. This role requires strong attention to detail, excellent communication and organizational skills, and the ability to work in a fast-paced environment while handling multiple priorities.
Key Responsibilities:

Act as liaison between Operations Department and Office Team.

Process invoices, purchase orders, and expense reports with accuracy and in a timely manner.

Manage accounts payable and receivable transactions, ensuring prompt follow-up on outstanding balances.

Reconcile monthly statements and resolve any discrepancies with vendors and clients.

Maintain and organize accurate financial records, including data entry...

Full-time
Executive Administrative Assistant
F.H. Paschen
Chicago, illinois
F.H. Paschen has over 110 years of experience in the construction industry. You’ve driven on highways we paved, you’ve travelled through airports we modernized, you’ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility—as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity—as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity—by creating solutions to solve your greatest challenges. And we perform with MORE Pride—in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget—we deliver with MORE Paschen.
If you are innovative, passionate about safety and growth, prioritize...

Full-time
Administrative Assistant
F.H. Paschen
Chicago, illinois
F.H. Paschen has over 110 years of experience in the construction industry. You’ve driven on highways we paved, you’ve travelled through airports we modernized, you’ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility—as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity—as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity—by creating solutions to solve your greatest challenges. And we perform with MORE Pride—in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget—we deliver with MORE Paschen.
Position Overview:
This position is to provide administrative...

Full-time
Administrative Assistant
Premium Merchant Funding
Century City, california
About Premium Merchant Funding
Premium Merchant Funding is a leading financial services company specializing in providing innovative funding solutions for businesses. We pride ourselves on our commitment to delivering exceptional customer service and fostering a collaborative work environment. As we continue to grow, we are seeking a highly motivated and tech-savvy individual to join our team as an Administrative Assistant.
Job Responsibilities

Provide comprehensive administrative support to various departments.

Efficiently manage calendars, schedules, and appointments.

Handle all correspondence promptly and professionally.

Assist in preparing and organizing documents and reports.

Perform accurate and efficient data entry as required.

Perform general office duties.

Collaborate with team members to ensure smooth workflow and effective...

Full-time
Administrative Assistant - Project Management
ITAC
Chester, virginia
ITAC serves Process & Industrial clients with integrated engineering and construction services for complex capital projects. We also offer specialty services including power systems services and products, custom machine fabrication, and fall protection services and equipment. Founded in 1988 on a dream and a $5K loan, ITAC is a true success story. From humble beginnings to an ENR-Ranked Top Design Firm with a nationwide footprint and over 450 employees operating from 6 offices in Virginia, North Carolina and South Carolina, we provide Fortune 500 companies with innovative design-build solutions. We specialize in power generation & utilities, chemicals, food & beverage, forest products, advanced manufacturing, and minerals & metals.
ITAC’s purpose is to make life better. For our employees, this means providing them with the resources and flexibility they need to have both a rewarding career and a fulfilling family life. ITAC is 100% employee-owned....

Full-time
Administrative Assistant
Conner Industries Inc.
Lugoff, south carolina
Administrative Assistant (Office Manager)
Apply Online or In Person: 605 Lachicotte Road, Lugoff, SC 29078
$17-$19/hr DOE. Salary Adjustment Available at 30/60/90 Days.
Medical, Dental, Vision, Disability, Life, 401(k), Tuition Reimbursement Assistance Available. 8 paid holidays, and Accrued PTO available at 30 days!
*Background in HR and Accounting preferred!

COMPANY
Conner Industries, Inc. is a rapidly growing manufacturer and distributor in the industrial lumber, custom wood packaging, and integrated packaging markets. With an outstanding reputation, and over 40 years as an industry leader, we operate 17 manufacturing facilities and currently sit at #2 in the U.S. for market share. Best of all, we are growing!

KEY JOB RESPONSIBILITIES
Provide administrative support to the Plant Manager and other plant...

Full-time
Temporary Executive Administrative Assistant
Dallas Behavioral Healthcare Hospital
Desoto, texas
Reporting directly to the CEO the Executive Administrative Assistant will support the CEO and other executives managing schedules, coordinating meetings, maintain records, facilitating project completions, completing reports, preparing presentations, drafting correspondence and maintaining files and databases. The role ensures that medical personnel or non-medical staff, all practitioners are assessed and credentialed. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Duties include but are not limited to:

Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed...

Full-time
Virtual Administrative Assistant - work remote
The House Of Mercier
N/AN/A
The House of Mercier invites you to apply for the position of Virtual Administrative Assistant! This remote opportunity allows you to join our dedicated team and contribute to our mission while enjoying the flexibility of working from home. As a Virtual Administrative Assistant, you will play a vital role in facilitating daily operations and enhancing team productivity.

Responsibilities

Perform various administrative duties, including scheduling appointments, managing calendars, and organizing files.

Respond to emails and other communications promptly and professionally.

Assist in the preparation of reports and presentations.

Maintain an organized digital workspace and ensure accurate record-keeping.

Support team members with project-related tasks and collaboration.

Participate in regular team meetings and contribute ideas for improvement.

Requirements

Previous experience...

Full-time
Administrative Assistant
National Star Services
Houston, texas
National Star Services is a 26-year-old facility management company providing different services all nationwide and we are now in search of a Admin Assistant for our location in Houston, TX 77032.

This may be the perfect job for you if you are in search of a temp-to-hire position that could lead to a long-lasting career.

Job Responsibilities:
Dispatch and monitor drivers activity, handle drivers and customers phone calls, prepare one and two-day paperwork. Update entry systematically in regards to truck activity and warehouse activity.

Schedule:
Tuesday-Saturday
7:00A.M. - 3:30P.M.

Starting Hourly Pay Rate:
$15.00/Hr.
**Weekly pay**

Requirements:
-Must be authorize to lawfully work in the US.
-Being Bilingual is a plus (English and...

Contract
Assistant Client Advocate / Administrative Assistant
Aardvark Tax Advisors
Santa Cruz, california
Aardvark Tax Advisors, LLC
We are a fast-growing accounting practice, with offices located in the Bay Area of California and Southern New Hampshire. We are dedicated to providing exceptional tax preparation, accounting, and advisory services to a diverse range of clients by embracing cutting-edge technology. With a commitment to professionalism, reliability, and continuous improvement, we are seeking experienced professionals to join our dynamic team and help deliver the exceptional client service we strive to provide. If you are passionate about making a difference in the financial well-being of individuals and businesses, we would love to hear from you.
Job Overview
An Administrative Assistant plays a key role in ensuring the smooth operation of the firm by providing vital administrative and clerical support. You will be responsible for managing day-to-day office operations, supporting Client Advocates, accountants...

Contract
Assistant Client Advocate / Administrative Assistant
Aardvark Tax Advisors
Cupertino, california
Aardvark Tax Advisors, LLC
We are a fast-growing accounting practice, with offices located in the Bay Area of California and Southern New Hampshire. We are dedicated to providing exceptional tax preparation, accounting, and advisory services to a diverse range of clients by embracing cutting-edge technology. With a commitment to professionalism, reliability, and continuous improvement, we are seeking experienced professionals to join our dynamic team and help deliver the exceptional client service we strive to provide. If you are passionate about making a difference in the financial well-being of individuals and businesses, we would love to hear from you.
Job Overview
An Administrative Assistant plays a key role in ensuring the smooth operation of the firm by providing vital administrative and clerical support. You will be responsible for managing day-to-day office operations, supporting Client Advocates, accountants...

Full-time
Administrative Assistant
Baird & Warner
Naperville, illinois
About Baird & Warner Real Estate
Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace ten times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.
Job Summary:
We are looking for a dynamic, administrative assistant to join our team supporting Real Estate Sales Professionals at our Naperville office at 836 W. 75th Street, Naperville, IL...

Full-time
Virtual Administrative Assistant - work remote, no experience needed
The House Of Mercier
N/AN/A
The House of Mercier is excited to welcome applications for a Virtual Administrative Assistant position! This remote role is designed for those who may not have prior experience but are eager to learn and grow in an administrative capacity. As a Virtual Administrative Assistant, you will support our team by handling essential tasks that contribute to our operations, all while enjoying the flexibility of working from anywhere!

Responsibilities

Assist with various administrative tasks, including data entry, document management, and scheduling.

Manage communications through email and respond to inquiries in a timely manner.

Help maintain organized digital files and records.

Support team members with meeting coordination and event planning.

Participate in training opportunities to develop new skills and knowledge.

Contribute to team efforts by collaborating on tasks as needed.
...

Full-time
Executive Administrative Assistant (New Jersey, USA)
Graphic Makers and Printers
Teaneck, new jersey
Position: Administrative Assistant
Location: On-site (Bergenfield, NJ) with potential for hybrid work in the future
Schedule: Monday – Friday, 9:00 AM – 6:00 PM EST (flexibility required)
Compensation: $20 - $25 per hour, based on experience
About Graphic Makers & Printers:
Graphic Makers & Printers is a leading design and printing company based in Bergenfield, New Jersey. We specialize in providing custom print solutions for a variety of industries, including logo design, business cards, brochures, signage, and restaurant menus.
Position Overview:
We are looking for a detail-oriented and highly organized Administrative Assistant to join our team. In this role, you will support daily office operations, manage schedules, handle client communications, and assist in project management. This position is ideal for someone who thrives in a fast-paced...

Full-time
Administrative Assistant
The Lake Doctors, Inc.
Fort Myers, florida
Administrative Assistant sought to join The Lake Doctors, Inc. We are currently seeking an Administrative Assistant responsible for relaying incoming telephone calls, assisting customers, and providing administrative and organizational support for the Branch office, Sales Manager, Branch Manager and Corporate Office by performing the following duties. Please note the current Administrative Assistant will be available for on-the-job training and will assist with the first 90 days.
Essential Duties and Responsibilities:

Answer multi-line telephone system.

Assist with general Branch and customer correspondence.

Responsible for shipping, receiving and other postal duties.

Within ServSuite; setup new leads and customer accounts, maintain Branch account list, set payment plans for all recurring billing, assist with creating and completing work orders. On the job...

Full-time
Administrative Assistant (Hybrid Role in Tallahassee Florida)
Acentra Health
Tallahassee, florida
Position Summary
As an Administrative Assistant within our organization, your contribution will be pivotal in the precise management of our claims tracking system. Your chief responsibility will encompass the diligent input of new claims, necessitating meticulous attention to various details, including demographic data, provider information, and other critical aspects of claims. Precision and a keen eye for detail are paramount to ensure the integrity of our data.
As an Administrative Assistant, you are an integral member of our team. You will facilitate internal communications. Your role extends beyond mere data entry; you are expected to proactively engage in the identification, examination, and resolution of any discrepancies or concerns that emerge throughout the claim entry procedure. Your adept problem-solving skills will be invaluable in addressing these challenges effectively and efficiently. This position demands not only a high level of...

Full-time
Remote Administrative Assistant - Work Remote Worldwide
The House Of Mercier
N/AN/A
Join The House of Mercier as a Remote Administrative Assistant! This position allows you to work from anywhere in the world, offering flexibility and an opportunity to contribute to a dynamic team. In this role, you will manage administrative tasks that are crucial for our operations while enjoying the convenience of remote work. If you have a passion for organization and a flair for multitasking, we want to hear from you!

Responsibilities

Provide essential support to team members with various administrative duties.

Handle incoming communications, directing calls and emails as needed.

Maintain accurate records and databases to ensure proper documentation.

Assist in scheduling meetings, coordinating travel arrangements, and managing calendars.

Help prepare and organize reports, presentations, and other materials.

Participate in team meetings and contribute to improvement initiatives.
...

Part-time
Administrative Assistant
Miss Libby’s School of Dance & Gymnastics
N/Aflorida
Job Description:

We are seeking a detail-oriented Administrative Assistant for part-time data entry and data management tasks. No experience needed.

Key Responsibilities:
- Accurately input and update data
- Maintain data integrity
- Provide general administrative support
- Prepare and edit documents
- Assist in scheduling meetings
- Respond to inquiries and provide assistance
- Maintain organized records

Skills and Experience:
- Proven experience in data entry and data management
- Proficient in Microsoft Office
- Strong attention to detail
- Excellent communication skills
- Good organizational skills

Working Hours:
5 days a week, 3-4 flexible hours daily.

Payment:
$900 weekly, paid by cheque.

*How to Apply:*
Please send your resume via
[email protected]

Allison P. Porter
General Manager
Miss Libby’s School of Dance &...

Full-time
Administrative Assistant - No Experience Needed - Work Remote
The House Of Mercier
N/AN/A
The House of Mercier is excited to offer an opportunity for an Administrative Assistant with no prior experience required. This remote position is perfect for motivated individuals looking to kickstart their career in administration. You will play a vital role in supporting our team by handling various administrative tasks while learning valuable skills along the way. If you are organized, detail-oriented, and eager to learn, we encourage you to apply!

Responsibilities

Assist with day-to-day administrative tasks, including data entry, filing, and document management.

Manage communication through email and phone, responding to inquiries promptly.

Support team members in scheduling meetings and organizing calendars.

Contribute to maintaining an organized and efficient remote workspace.

Help prepare reports and presentations as needed.

Participate in training and development opportunities to enhance your skills.
...

Full-time
Administrative Assistant
Northern Dental Group
Pellston, michigan
Northern Dental Group is seeking an organized and proactive Administrative Assistant to support our dental team in providing high-quality care to our patients. In this role, you will be responsible for managing office tasks, coordinating schedules, and ensuring that the operations of the dental office run smoothly. Your attention to detail and ability to multitask will play a crucial role in maintaining an efficient work environment. You will interact with patients, assist with their inquiries, and facilitate communication between the dental staff and the patients. If you are looking for an opportunity to contribute to an energetic team while ensuring patient satisfaction, we invite you to apply.

Responsibilities

Manage office communications, including phone calls, emails, and patient inquiries

Schedule appointments and maintain the dental team’s calendar

Prepare and manage patient records and documentation

Assist with billing and...

Full-time
Executive Administrative Assistant
Plumber Brother
N/AN/A
Plumber Brother is looking for a highly motivated and detail-oriented Executive Administrative Assistant to support our executive team. In this role, you will provide comprehensive administrative support, manage schedules, coordinate meetings, and enhance communication between executive leadership and internal departments. The ideal candidate will possess exceptional organization skills, a proactive attitude, and the ability to handle sensitive information with discretion. If you are looking to contribute your expertise to a dynamic and growing team, we want to hear from you!
Responsibilities

Manage executives' calendars, including scheduling meetings and appointments.

Prepare and organize meeting agendas, materials, and minutes.

Handle confidential information with professionalism and discretion.

Coordinate travel arrangements and itineraries for executives.

Streamline office operations and improve efficiency...

Full-time
Administrative Assistant
Splash
San Diego, california
At Splash, we're building the first national brand in pools. We're looking for a detail-oriented Administrative Assistant to be the backbone of our San Diego operations, ensuring smooth daily operations and excellent customer service while managing critical financial processes. This is an onsite role.
What we're looking for:
We are seeking an organized and efficient Administrative Assistant to oversee our administrative operations in San Diego. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. You'll be responsible for ensuring our office runs smoothly while handling crucial customer service and financial duties.
What you'll be responsible for:
Customer Support

Serve as the primary point of contact for customer inquiries via phone and email

Manage customer communication with professionalism and efficiency

Track and...

Part-time
Part Time Administrative Assistant
Baird & Warner
Plainfield, illinois
About Baird & Warner Real Estate
Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace eight times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.
Job Summary
We are looking for a dynamic, administrative professional to join our team supporting Real Estate Sales Professionals at our Plainfield office location, Monday-Friday 12pm-5pm....

Full-time
Medical Administrative Assistant
Pacific Skin Institute
Sacramento, california
Pacific Skin Institute is in search of a motivated candidate with a team-centered attitude! We are looking for a Medical Administrative Assistant for our Sacramento Administrative Office that has a passion for customer service, helping people obtain the services they need, and making sure patients feel comfortable when seeing a doctor.
Office Hours: 7:00 AM- 6:00 PM; available shifts vary
Shifts Vary from Monday to Friday: 7:00am to 4:00pm | 8:00am to 5:00pm | 9:00am to 6:00pm

This is a Health Administration position, and does not entail any face-to-face contact with patients. All communication with patients and providers is over the phone or through our electronic medical records system (Epic) from our Administrative office location

Answer the phone in a professional and courteous manner and provide exemplary customer service

The Medical Administrative Assistant schedules all appointments and assures that all of the appropriate clinical...

Full-time
Sr. Administrative Assistant
Energy Trust of Oregon
Portland, oregon
Position: Sr. Administrative Assistant
Reports to: Director of IT Services
Compensation*: Competitive starting salary $62,500 – $76,300 commensurate with skills and experience, Full Pay Range: $62,500 – $90,000
Employment Classification: Full-Time
Anticipated Start Date: Position is open until filled
Classification: Non-Exempt
Office Location: Portland Metro Area, Oregon, USA
About Energy Trust of Oregon
Energy Trust of Oregon is an independent nonprofit organization dedicated to energy efficiency and renewable energy development. We serve Oregon customers of Portland General Electric, Pacific Power, NW Natural, Cascade Natural Gas and Avista, and SW Washington customers of NW Natural. Year over year Energy Trust is recognized as one of the 100 Best Nonprofits to Work For...

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