Executive Assistant

💐About Us:

FreshCut Paper is a rapidly growing and evolving design forward startup. We are entering into the $8 Billion cut flower industry with a green, cost effective contemporary alternative.

Created by renowned designer Peter Hewitt in 2020. Our life-sized pop-up floral bouquets consist of breathtaking blooms that are wilt-proof, care free, and non allergenic. We are poised to take a bite out of the $8 billion fresh cut flower industry and the $6 billion greeting card market. Our product is a compelling, contemporary, alternative way to send flowers.

Beyond having a fraction of the carbon footprint of imported flowers, we plant a tree for every bouquet sold, and partner with 1% for the Planet, an organization and global movement that tirelessly works to tackle our planet’s most pressing environmental issues.

Our beautiful office is located in the historical Bradford Mill alongside a community of start-ups and...

ManoByte, a leading business transformation company, is seeking a highly organized and proactive Executive Personal Assistant to support our CEO, Kevin Dean. The ideal candidate will handle administrative tasks, including basic QuickBooks data entry and management, ensuring efficient operation and productivity. This is a fast-paced role that requires balancing multiple projects simultaneously.

Key Responsibilities:

• Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements.
• Perform basic QuickBooks data entry and assist with financial management tasks.
• Handle correspondence, emails, and phone calls on behalf of the CEO.
• Prepare reports, presentations, and other documents as needed.
• Coordinate and manage various projects, ensuring deadlines are met.
• Maintain organized records and files.
• Assist with personal tasks and errands as required.
• Manage CEO’s social media...

The Opportunity

The Executive Assistant supports one or more consultant(s) by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning, executing and finalizing projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and clients in order to deliver projects according to plan. The Executive Assistant must proactively manage changes in project scope, identify potential crises and devise contingency plans on a regular basis.

The successful candidate will be highly flexible, a strong multitasker on many levels and relish the variety and unpredictability of juggling multiple assignments and changing priorities. The Executive Assistant is expected to feel a sense of ownership and involvement in the process, so as to be able to stage-manage all the...

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our CEO and CMO at inMusic Brands. The ideal candidate will excel in managing schedules, coordinating meetings and travel arrangements, handling correspondence, and performing various administrative tasks to ensure the smooth operation of the executives' day-to-day activities. This role requires strong communication skills, attention to detail, discretion, and the ability to prioritize tasks effectively.

Essential Functions: 

• Calendar Management: Oversee and manage the CEO's and CMO's calendars, including scheduling meetings, appointments, and conference calls.

• Travel Coordination: Arrange and manage all travel logistics, including booking flights, hotels, and transportation, and preparing detailed itineraries for both executives and their guests.

• Communication Management: Screen, prioritize,...

Does "Trusty Sidekick' sound like you?

Do you want to make a difference in a dynamic, innovative, progressive workplace?

Do you find joy in solving practical problems and keeping everyday tasks under control?

Would you like to work in a healthy, supportive workplace where your efforts will be appreciated and genuinely important?

Do you enjoy learning and figuring things out?

The CEO of an innovative local software+manufacturing company seeks an executive assistant to handle a wide range of practical tasks.

Examples of the types of duties include:

• Manage CEO's calendars and set up meetings and appointments
• Make travel, transportation, and accommodation arrangements
• Hire and supervise residential cleaning staff
• Process email and physical mail
• Act as a point of contact between the exec and internal or external clients
• Research equipment needs, enter purchase orders, track purchases from...

Do you want to be part of the core team that is building the next one-of-a-kind tech companies that can potentially change your career's trajectory?! We are striving to build the future of decision-making at Verneek. Come join us!

We are looking for highly ambitious interns who can put on different hats and help around with everything! Every day, you'll get to solve very unique, highly complex, and socially impactful problems. This is an early-stage startup, so we'll be moving super-fast. Whatever you do every hour of every day counts and you will learn new things every day!!

Please note that this is a paid internship.

RESPONSIBILITIES

• Assist with managing the flow of day-to-day work
• Assist with business development matters including marketing efforts
• Conducting research on potential clients/industries
• Managing Verneek's office
• Managing social media
• Managing company events and...

WHO WE ARE:

Dreamers & Doers, founded over ten years ago, is a values-driven, profitable, bootstrapped company. Our mission is to amplify extraordinary women entrepreneurs, investors, and leaders, thereby increasing the number of successful ventures launched by women. We achieve this through our award-winning community and our PR Hype Machine™. Everything we do is driven by the values of authentic connections and the desire to make the most significant positive impact possible. Operating primarily in the virtual realm, our deep impact is made possible by a dedicated fully remote and lean team that exudes commitment and flexibility.

We deeply care about our team members and are excited to create a working relationship where you can thrive.

JOB RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Be the right hand to our Business & Editorial Manager, supporting them in our content, PR, social media and...

BEST CONSIDERATION DATE FOR APPLICATIONS: August 14, 2024

PURPOSE OF POSITION:

The Executive Administrative Assistant plays a crucial role in facilitating the smooth execution of the University System of Maryland Office's (USMO) Budget office activities as well as the activities of the Vice Chancellor for Administration and Finance (VCAF) Office. This position contributes to the overall effectiveness of the Budget team. This is a contractual, Contingent II position. The contract will run for one year with the option for renewal.

RESPONSIBILITIES:

Budget and VCAF Office Organization, Coordination, and General Office Support:

• Manages the Budget Officer portal and listserv and maintains budget contacts lists.
• Manages routine and ad-hoc requests from internal and external sources, ensuring timely and accurate responses.
• Acts as the administrative lead for...

Our Company:  BCI Brands designs, sources, and markets nationally and internationally an extensive range of women's career, casual sportswear, and dresses. Their products are sold through all primary retail distribution levels principally under various trademarks and under private label brand names.

________________________________________________________________________________

Reports to: President, BCI

Responsibilities:

• Efficiently manage the President’s schedule, coordinating appointments, meetings, dinners, and travel arrangements.
• Act as the primary point of contact between the President and internal/external stakeholders, handling correspondence and inquiries.
• Schedule and organize executive meetings, prepare meeting materials, and take minutes when necessary.
• Greet incoming clients and visitors at the office; represent the face of the company.
• Arrange...

We are looking for a dedicated employee who is bilingual in English and Spanish and resides in either the Bronx or Upper Manhattan. It is necessary for the candidate to have a car.

Job Responsibilities:

- Scheduling appointments: In this role, you will be responsible for efficiently scheduling appointments for our team members and clients. You will maintain a well-organized system for managing calendars, ensuring that appointments are scheduled and confirmed accurately and in a timely manner.

- Responsibilities include:

• Conducting apartment showings to prospective tenants, providing detailed information about the property's features and amenities
• Guiding interested individuals through the leasing process, answering any questions or concerns they may have
• Showcasing the apartment's unique selling points.
• Ensuring a positive and professional experience for all...

*Only candidates in the greater Seattle area will be considered*

As an Executive Assistant for AG Consulting Partners, a typical day might include the following:

• Proactively manage GM’s calendar with possibly of another GM, making decisions to prioritize requests based on shifting business priorities, allocating appropriate amount of time, and ensuring that all meeting details are accurate
• Managing/coordinating domestic and international travel plans and agendas end-to-end, including management of all logistics and itineraries
• Working with GM/s to set up meetings, morale events, rhythm of the business (ROB) activities and assist with projects as needed
• ROB calendar management
• Preparing and process expense reports Business Support
• Ensuring compliance of administrative operational policies and procedures
• Processing expense report approvals for team members
...

Agency Services, a leading marketing and advertising company that has been delivering results since 2005, is seeking an experienced and versatile Executive Assistant to join our team. This unique role combines responsibilities such as accounts receivable management, project management, and team leadership. The ideal candidate will be highly organized, detail-oriented, and possess excellent communication and leadership skills.

Responsibilities

• Manage the accounts receivable process, including invoicing, payment tracking, and collections
• Coordinate with clients and internal teams to ensure timely and accurate billing
• Track project progress, monitor budgets, and handle client communications
• Assist in project management activities, such as scheduling, resource allocation, and documentation
• Lead and supervise a team, providing guidance and support in their daily tasks
• Prepare and analyze financial reports, providing...

The Executive Assistant will provide essential executive support with real estate transactions, contract management, and licensing transactions. The ideal candidate will be detail-oriented, highly organized, and capable of managing multiple responsibilities in a corporate environment.

WHAT YOU WILL BE DOING

• Conduct research and gather relevant corporate information and documents
• Draft, review, and revise corporate documents, including contracts, lease agreements, and board resolutions
• Manage and organize corporate records and files, including maintaining electronic filing systems
• Communicate with internal departments, external contacts, and regulatory bodies
• Assist with administrative tasks such as answering phones, responding to emails, and managing calendars
• Maintain confidentiality of corporate information and documents
• Perform other related duties as assigned
...

Education First is seeking a talented, passionate and experienced full-time, temporary Executive Assistant to join our mission-driven education policy consultancy through December 2024. Reporting to the Senior Executive Assistant, the temporary Executive Assistant will support multiple executives, managing their time and priorities to best support and ensure success. You will provide senior leaders with strategic counsel, technical expertise and critical analysis to ensure senior team members can focus fully on managing the firm and client engagement.

What You’ll Do

• Skillfully manage complex calendars for multiple senior leaders
• Field/triage requests from internal and external stakeholders
• Proactively prioritize and strategically manage conflicting appointments
• Scan for opportunities to promote work time
• Strategic project team and client meeting management
• Manage complex travel and...

About Videray Technologies:

Videray Technologies is a pioneering company specializing in handheld X-ray equipment designed for finding concealed weapons and contraband. We are committed to innovation and excellence in engineering, with a strong focus on global partnerships and customer satisfaction. As a rapidly growing company with a small, dynamic team, we are looking for a dedicated Executive Assistant to support our CEO, Paul Bradshaw, in achieving our ambitious goals.

Position Overview:

We are seeking a highly organized, proactive, and trustworthy Executive Assistant to provide comprehensive support to our CEO. The ideal candidate will be a strategic thinker with exceptional communication skills, capable of operating independently and managing a wide range of tasks with minimal supervision. In our small but growing team, everyone wears multiple hats, and this role will also support many HR-related tasks and provide assistance to other C-suite...

We are Rokt, a hyper-growth ecommerce leader. We enable companies to unlock value by making each transaction relevant at the moment that matters most, when customers are buying. Together, Rokt's AI-based relevance Platform and scaled ecommerce network powers billions of transactions. In December 2022, Rokt’s valuation increased to $2.4 billion USD, allowing us to expand rapidly across 15 countries. 

At Rokt, we practice transparency in career paths and compensation. 

At Rokt, we believe in transparency, which is why we have a well-defined career ladder with transparent compensation and clear career paths based on competency and ability. Rokt’stars constantly strive to raise the bar, pushing the envelope of what is possible.

We are looking for an Executive Assistant to the Chief Commercial Officer.

Compensation: $138,000 - $161,000, employee equity plan grant & world class benefits.

We...

Austin, TX

Leadership Team reporting to the CEO, managing a remote Assistant 

4 days a week in the office

Annual salary: $125,000

You are an Executive Assistant to the CEO and manage his internal and external schedule, travel, communications, and administrative tasks. You are a detail-oriented taskmaster who can’t stand to have anything unchecked on your todo list or an email unanswered. Your world is email, calendars, and todo lists. He has a separate Chief of Staff to attend meetings, create presentations and juggle priorities. 

You are easy to find in the office or online to respond to timely questions from other team members and to notice urgent emails that come in while the CEO and Chief of Staff are in other meetings or traveling. 

Requirements

Types of activities you will regularly participate in:

• Monitoring...

The Rallye Motor Company is a premier destination for high-end automotive experiences, providing unparalleled service and a curated selection of luxury vehicles. As a leader in both the region and the country, we are seeking a highly skilled and experienced Executive Assistant to join our dynamic team and support our executive leadership.

The Executive Assistant will play a pivotal role in ensuring the smooth functioning of the executive office at The Rallye Motor Company. The ideal candidate will have a proven track record as an executive assistant supporting multiple C-Level executives, exceptional organizational abilities, and advanced spreadsheet skills. This role demands a high level of discretion, efficiency, and the ability to thrive in a fast-paced, multi-store, luxury automotive dealership environment.

Pay Range: $65,000 - $85,800

Responsibilities:

• Administrative Support:
• Manage executive calendars, appointments,...

POSITION SUMMARY:

The Executive Assistant is primarily responsible for providing administrative and technical assistance to support employees for efficient management of activities. This position will report directly to the Associate Chief of Staff.

DUTIES & JOB RESPONSIBILITIES:

Provide calendar management by scheduling appointments and meetings, providing reminders, and rebooking to minimize conflicts.

• Act as point of contact among executives, employees, clients, and other external partners.
• Meeting Management, both on- and off-site, to include presentation material distribution prior to meetings as well as hard copy materials at time of meetings, conference room set up and tear down, A/V equipment available and working, catering, and other supplies as needed.
• Follow up with employees to ensure obligations are honored.
• Coordinate all business travel arrangements, both...