Administration Assistant in New York

Almstead Tree and Shrub Care is a second-generation, family-owned arboriculture firm that has been offering environmentally conscious services the NY, NJ, and CT tri-state area since 1964. We are a TCIA accredited company that values our employee’s professional aspirations, career development, safety and quality of life.

We are looking for passionate professionals who want to enhance their career in tree care! We offer generous compensation, year-round work, paid time off, health and retirement benefits, inclusive company culture and so much more! If you are ready to enjoy going to work every day, come grow with us!

Basic Function:

We are currently seeking a career driven PHC (Plant Health Care) Coordinator, with excellent customer service skills and abilities, to schedule and route technicians, crews, secure required equipment, and service vehicles to appropriate locations. Coordinate and make client...

Almstead Tree and Shrub Care is a second-generation, family-owned arboriculture firm that has been offering environmentally conscious services the NY, NJ, and CT tri-state area since 1964. We are a TCIA accredited company that values our employee’s professional aspirations, career development, safety and quality of life.

We are looking for passionate professionals who want to enhance their career in tree care! We offer generous compensation, year-round work, paid time off, health and retirement benefits, inclusive company culture and so much more! If you are ready to enjoy going to work every day, come grow with us!

Basic Function:

We are currently seeking a career driven PHC (Plant Health Care) Coordinator, with excellent customer service skills and abilities, to schedule and route technicians, crews, secure required equipment, and service vehicles to appropriate locations. Coordinate and make client...

Who we are:

Hi! We’re Carbyne and we are on a mission to help Public Safety Agencies save lives every day. As the leader in emergency collaboration technologies, we’re building a platform that brings operational improvement and game-changing capabilities to people in crisis, such as live video, instant chat, and location tracking. Our platform unifies the flow of life-saving information to emergency call centers, so they can handle emergencies faster than ever, and get to the right people, in the right place, at the right time. We currently provide services to over 400 million people in over eight countries worldwide, and partner with Amazon, Microsoft, AT&T and others to deliver life-saving technologies. Want to join our mission-driven team? Read on.

Headquarters: New York City, New York

Current Headcount: 180 People and counting….

Carbyne Website

Recent Press

Techcrunch article: Carbyne raises $56M Series...

If you are looking for a challenging and rewarding career, Hope House is the place for you! If you are seeking a fulfilling career, with numerous opportunities to make a REAL difference in the lives of people, we want YOU!

Hope House is a substance abuse treatment provider who strives to save lives, recover hope and restore families to those suffering from Substance Abuse Disorder. We are committed to making sure that all staff members feel like they make a difference and are a part of our team!

Hope House Inc. has a reputation as one of the top employers in the Greater Capital Region of New York.

Schedule: This a full-time position, Monday through Friday 8am to 4pm.

Job Status: Full-Time, Non-Exempt / Hourly

Compensation: up to $30/hour

Job Duties Include:

• Act as primary liaison...

Almstead Tree and Shrub Care Co. is a second-generation, family-owned firm established in 1964 that services commercial and residential clients throughout the NY, NJ, and CT tri-state area. We are looking for a friendly and organized Administrative Assistant to join our team and assist our CEO and top Sales Arborist. As an Administrative Assistant, you will play a crucial role in ensuring a positive experience for both our clients and employees.

This is a part-time role responsible for managing client proposals, handling information requests and e-mail correspondence, To succeed in this role, you should have excellent communication and writing skills, attention to detail, and the ability to thrive in a fast-paced environment. Approximately 25 hours per week, hours can be flexible.

Your responsibilities will include:

- Creating detailed client-specific proposals in collaboration with the sales arborists

- Handling...

Almstead Tree and Shrub Care is a second-generation, family-owned arboriculture firm that has been offering environmentally conscious services the NY, NJ, and CT tri-state area since 1964. We are a TCIA accredited company that values our employee’s professional aspirations, career development, safety and quality of life.

We are looking for passionate professionals who want to enhance their career in tree care! We offer generous compensation, year-round work, paid time off, health and retirement benefits, inclusive company culture and so much more! If you are ready to enjoy going to work every day, come grow with us!

Basic Function:

We are currently seeking a career driven PHC (Plant Health Care) Coordinator, with excellent customer service skills and abilities, to schedule and route technicians, crews, secure required equipment, and service vehicles to appropriate locations. Coordinate and make client...

Samuelson Hause, PLLC a boutique law firm in Garden City, Long Island, focusing on matrimonial and family law. Our small team consists of four attorneys, a law clerk, and two legal assistants. We pride ourselves on fostering a congenial work environment where collaboration and fun go hand-in-hand. We approach cases with enthusiasm, helping clients rebuild emotionally and financially after divorce. We value work-life balance—overtime is rare—and we maintain a positive office culture, including firm lunches twice a month. We are willing to train the right person.

We are looking to welcome a Legal Administrative Assistant to our team. We are open to both full-time or part-time schedules. For full-time, you can choose a Monday–Thursday or Monday–Friday schedule. If part-time fits your needs better, we are offering Thursdays and...

S&K Building Services is looking to welcome an Administrative Assistant to the team! As an Administrative Assistant, you will play a key role in providing a world-class customer experience to all S&K customers. Your responsibilities will include ensuring timely and accurate maintenance of Accounts Receivables, as well as efficiently managing various office tasks and operations.

This position will support Clean & Green Softwash Solutions, an S&K acquired company.

Clean & Green |  7 Bush Park Lane, Penn Yan, NY 14527

WHAT YOU’LL DO

• Support branch by answering phones, managing scheduling, and managing customer relations.
• Respond to online inquiries and send bids.
• Confirm work order schedule.
• Enter invoices and statements into platform; send invoices and statements to customers.
• Manage Account Receivables and reconcile QuickBooks data with the Corporate Office....

The Administrative Assistant is responsible for assisting the Solar Division with general administrative support.

This position is 100% on site at a project site, and this is a temp to perm position.

Essential Duties and Responsibilities

• Maintains a comprehensive and orderly project file system.  Ensures the team adheres to the filing process.

• Assists the team with mailing of FedEx, Certified Mail, etc. Distribute and/or scan mail to recipient daily.
• Assists the Project Management team in tracking Certificate of Insurance and processing paperwork, including invoices, application for payment, subcontract agreement, purchase orders, and labor cost reports.
• Accurately enters the payroll daily.
• Completes daily and weekly audits to ensure all craft employees are correctly paid. Ensures all payroll issues are accurately and timely resolved.
• Maintain office supply inventory
• Code...

The Administrative Assistant is responsible for assisting the Solar Division with general administrative support.

This position is 100% on site at a project site, and this is a temp to perm position.

Essential Duties and Responsibilities

• Maintains a comprehensive and orderly project file system.  Ensures the team adheres to the filing process.

• Assists the team with mailing of FedEx, Certified Mail, etc. Distribute and/or scan mail to recipient daily.
• Assists the Project Management team in tracking Certificate of Insurance and processing paperwork, including invoices, application for payment, subcontract agreement, purchase orders, and labor cost reports.
• Accurately enters the payroll daily.
• Completes daily and weekly audits to ensure all craft employees are correctly paid. Ensures all payroll issues are accurately and timely resolved.
• Maintain office supply inventory
• Code...

Role Summary:

The Receptionist/ Administrative Assistant will perform various tasks and functions to ensure smooth office operations. Tasks include, but are not limited to, front desk and lobby management, answering phones, and greeting/serving visitors, as well as various general office administration duties.

Salary Range - $40,000 to $45,000

Role Description:

• Welcome clients and visitors, assist as needed, and serve refreshments.
• Answer phones, route calls, and deliver messages.
• Oversee daily office opening procedures.
• Process incoming and outgoing mail, deliveries, and courier services.
• Manage office and breakroom supplies; maintain related budgets.
• Coordinate delivery and setup of community lunches.
• Work with cleaning staff to ensure a clean and organized office environment.
• Maintain office operations and...

The Administrative Assistant is responsible for assisting the Solar Division with general administrative support.

This position is 100% on site at a project site, and this is a temp to perm position.

Essential Duties and Responsibilities

• Maintains a comprehensive and orderly project file system.  Ensures the team adheres to the filing process.

• Assists the team with mailing of FedEx, Certified Mail, etc. Distribute and/or scan mail to recipient daily.
• Assists the Project Management team in tracking Certificate of Insurance and processing paperwork, including invoices, application for payment, subcontract agreement, purchase orders, and labor cost reports.
• Accurately enters the payroll daily.
• Completes daily and weekly audits to ensure all craft employees are correctly paid. Ensures all payroll issues are accurately and timely resolved.
• Maintain office supply inventory
• Code...

The Administrative Assistant is responsible for assisting the Solar Division with general administrative support.

This position is 100% on site at a project site, and this is a temp to perm position.

Essential Duties and Responsibilities

• Maintains a comprehensive and orderly project file system.  Ensures the team adheres to the filing process.

• Assists the team with mailing of FedEx, Certified Mail, etc. Distribute and/or scan mail to recipient daily.
• Assists the Project Management team in tracking Certificate of Insurance and processing paperwork, including invoices, application for payment, subcontract agreement, purchase orders, and labor cost reports.
• Accurately enters the payroll daily.
• Completes daily and weekly audits to ensure all craft employees are correctly paid. Ensures all payroll issues are accurately and timely resolved.
• Maintain office supply inventory
• Code...

The Administrative Assistant is responsible for assisting the Solar Division with general administrative support.

This position is 100% on site at a project site, and this is a temp to perm position.

Essential Duties and Responsibilities

• Maintains a comprehensive and orderly project file system.  Ensures the team adheres to the filing process.

• Assists the team with mailing of FedEx, Certified Mail, etc. Distribute and/or scan mail to recipient daily.
• Assists the Project Management team in tracking Certificate of Insurance and processing paperwork, including invoices, application for payment, subcontract agreement, purchase orders, and labor cost reports.
• Accurately enters the payroll daily.
• Completes daily and weekly audits to ensure all craft employees are correctly paid. Ensures all payroll issues are accurately and timely resolved.
• Maintain office supply inventory
• Code...

The Administrative Assistant is responsible for assisting the Solar Division with general administrative support.

This position is 100% on site at a project site, and this is a temp to perm position.

Essential Duties and Responsibilities

• Maintains a comprehensive and orderly project file system.  Ensures the team adheres to the filing process.

• Assists the team with mailing of FedEx, Certified Mail, etc. Distribute and/or scan mail to recipient daily.
• Assists the Project Management team in tracking Certificate of Insurance and processing paperwork, including invoices, application for payment, subcontract agreement, purchase orders, and labor cost reports.
• Accurately enters the payroll daily.
• Completes daily and weekly audits to ensure all craft employees are correctly paid. Ensures all payroll issues are accurately and timely resolved.
• Maintain office supply inventory
• Code...

Position:
Administrative Assistant (In-person position)

About Best Pet Supplies:
At Best Pet Supplies, we pride ourselves on a rich history that began as a garment factory and evolved into a leader in the pet products industry. Our commitment to innovation and quality has positioned us at the forefront of the market. As we continue to grow, we seek a dedicated and versatile Administrative Assistant to join our dynamic team. We value creativity, collaboration, and a commitment to excellence, offering a supportive environment with ample opportunities for professional development and growth.

Requirements

The Role:
As an Administrative Assistant at Best Pet Supplies, you will play a vital role in ensuring smooth day-to-day operations. This position requires a proactive individual who can handle a mix of customer service responsibilities and office management tasks.

Key...

The Construction Field Administrative Assistant will be providing support to our field team.

This position is 100% on-site at a project site. This is a temporary position, with the possibility of becoming permanent.

Essential Duties and Responsibilities

• Maintains a comprehensive and orderly project file system and ensures the team adheres to the filing process
• Sorts, opens, and date-stamps mail daily
• Collects and files daily diary notes from Project Management team
• Creates and tracks employee identification badges
• Assists the Project Management team in processing paperwork, including invoices, application for payment, subcontract agreement, purchase orders, and labor cost reports.
• Accurately enters the payroll daily into payroll system ADP
• Processes layoff checks in a timely manner
• Completes daily and weekly audits to ensure all craft employees are correctly...

Position:
Administrative Assistant (In-person position)

About Best Pet Supplies:
At Best Pet Supplies, we pride ourselves on a rich history that began as a garment factory and evolved into a leader in the pet products industry. Our commitment to innovation and quality has positioned us at the forefront of the market. As we continue to grow, we seek a dedicated and versatile Administrative Assistant to join our dynamic team. We value creativity, collaboration, and a commitment to excellence, offering a supportive environment with ample opportunities for professional development and growth.

Requirements

The Role:
As an Administrative Assistant at Best Pet Supplies, you will play a vital role in ensuring smooth day-to-day operations. This position requires a proactive individual who can handle a mix of customer service responsibilities and office management tasks.

Key...

Founded by the Sisters of Charity of New York, the University of Mount Saint Vincent is an academically excellent, authentically inclusive, Catholic and ecumenical liberal arts University. The University combines a strong core curriculum with a full array of majors in the liberal arts and, within the tradition of liberal education, selected professional fields of study.

At Mount Saint Vincent, a student’s education extends beyond knowledge, skills, and preparation for work. We seek the development of the whole person. In the spirit of Vincent de Paul and Elizabeth Ann Seton, we foster an understanding of our common humanity, a commitment to human dignity, and a full appreciation of our obligations to each other.

Through its School of Professional and Continuing Studies, the University extends its primary undergraduate mission by offering high quality graduate studies in business, education and nursing and an array of undergraduate and certificate programs serving...

PJ Mechanical is seeking an Administrative Assistant. PJ Mechanical is a Premier New York construction, HVAC, and service specialist's company. PJ Mechanical is owned by Eaglestone Holdings which is comprised of the “best in class” MEP/FP sub-contractors providing superior workmanship and project management services across all commercial and residential construction platforms.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

What does an Administrative Assistant do?

Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written...

Company Overview

Seasons Kosher Supermarkets is one of the largest kosher supermarket chains in the nation. At present, there are 4 Seasons Supermarket locations & 4 Convenience store models across the Tri-State area with plans to expand. Seasons offers its customers a full-service kosher shopping experience where everyone, including its highly dedicated associates, is treated like family.

Due to our continued growth and expansion, we are looking for a highly motivated individual to join our company. In this role, you will work closely with the company's finance and operations management teams.

Job Description:

We are looking for an Administrative Assistant to join our team. In this position, you will ensure that you track and manage financial data. As a Administrative Assistant, you will help us in recording and maintaining daily financial transactions, performing reconciliations, assisting accountants in preparing...

Company Overview

Seasons Kosher Supermarkets is one of the largest kosher supermarket chains in the nation. At present, there are 4 Seasons Supermarket locations & 4 Convenience store models across the Tri-State area with plans to expand. Seasons offers its customers a full-service kosher shopping experience where everyone, including its highly dedicated associates, is treated like family.

Due to our continued growth and expansion, we are looking for a highly motivated individual to join our company. In this role, you will work closely with the company's finance and operations management teams.

Job Description:

We are looking for an Administrative Assistant to join our team. In this position, you will ensure that you track and manage financial data. As a Administrative Assistant, you will help us in recording and maintaining daily financial transactions, performing reconciliations, assisting accountants in preparing...