Reception/ Executive Assistant

Spaceworx is seeking a highly organized and personable Receptionist/Executive Assistant to join our dynamic team. This position plays a critical role in ensuring the smooth operation of our office and providing exceptional support to our executives, sales account manager and production manager.

As a Receptionist/Executive Assistant, you will be the first point of contact for visitors and clients, and your professionalism and warm demeanor will create a welcoming atmosphere. You will also be responsible for managing office operations, scheduling meetings, handling correspondence, and supporting various administrative tasks.

Responsibilities

• Greet and welcome visitors, clients, and employees with a positive and professional attitude
• Answer and direct incoming calls to appropriate personnel
• Assist with Sales Managers showroom demos and scheduling appointments
• Organize meetings, prepare agendas, and take minutes as needed
• Assist with travel arrangements, event planning and training sessions.
• Maintain an organized and efficient office environment
• Handle incoming and outgoing mail and packages
• Perform general administrative tasks, including filing, scanning, and data entry
• Prepare correspondence, reports, presentations, and other documents as needed.
• Oversee office supplies inventory and place orders as required.
• Support various special projects and initiatives as assigned

Requirements

• Proven experience as a receptionist, executive assistant, or in a similar administrative role
• Exceptional, clear verbal and written communication skills
• Strong organizational and multitasking abilities
• Ability to prioritize and manage time effectively
• Proficient in Microsoft / Google Office Suite (Word, Excel, PowerPoint, Gmail.)
• Proficient in navigating and ERP software system (example: Odoo)
• Familiarity with office equipment, such as printers, copiers, and fax machines
• High level of professionalism and discretion when dealing with confidential information
• Strong attention to detail and accuracy in work
• Suitable, decent attire (corporate causal acceptable)
• Non smoking office environment
• Positive attitude and ability to work collaboratively in a team environment

Benefits

• Paid Time Off (Vacation, Sick & Public Holidays)
• Training & Development
• Wellness Resources
• Health Care Reimbursement Plans (Medical, Dental & Vision)
• Birthdays- We celebrate them,, you organize them!
• Beautiful Showroom/ Office Setting with private modular spaces
• Easy Access to Laurel, MD from both DC and Baltimore areas.
• Ample parking, beautiful window views from office.