Executive Assistant

We’re looking for an experienced, engaging, highly organized, tech-savvy, Executive Assistant preferably with startup or tech experience to join our team. Our current team has expanded and so has the workload! You will manage a wide variety of administrative tasks and projects from conference planning and logistics to executive support, utilizing different technologies in support of our small team in a dynamic, remote environment. There is plenty of room to develop as we grow. Adaptability is key.

*Although we are currently remote, we intend to establish offices in San Francisco and NYC.  This position will start as remote with the understanding that it will transition to hybrid, with required presence 2 days’ per week in the San Francisco office. In the meantime we actively use WeWork offices on a part-time basis. 

At this time we will only consider applicants in the San Francisco bay area.

Is this...

We’re looking for an experienced, engaging, highly organized, tech-savvy, Executive Assistant preferably with startup or tech experience to join our team. Our current team has expanded and so has the workload! You will manage a wide variety of administrative tasks and projects from conference planning and logistics to executive support, utilizing different technologies in support of our small team in a dynamic, remote environment. There is plenty of room to develop as we grow. Adaptability is key.

*Although we are currently remote, we intend to establish offices in San Francisco and NYC.  This position will start as remote with the understanding that it will transition to hybrid, with required presence 2 days’ per week in the NY office. In the meantime we actively use WeWork offices on a part-time basis. 

At this time we will only consider applicants in the NYC metro area.

Is this You?

Are you a dynamic,...

Job Title: Administrative Assistant / Executive Assistant

Isotopia is a global biotech company manufacturing key ingredients for pharmaceutical cancer drugs. At our US headquarters in Indianapolis, we will be next door to our key customers, delivering our products just in time, each day, every day. We are seeking a highly motivated and detail-oriented Administrative Assistant / Executive Assistant to join our team. As an Administrative Assistant / Executive Assistant, you will play a crucial role in supporting our executive team and ensuring the smooth operations of our office. You will be part of a family and a team, dedicated to our mission to deliver on our covenant with our customers.

Responsibilities:

• Provide comprehensive administrative support to the executive team, including organizing and scheduling meetings, managing calendars, making travel arrangements, and handling correspondence.
• Assist in...

Are you a driven and compassionate individual with experience in senior housing management? Navion Senior Living is seeking an Executive Director for The Reserve at Mills Farm, located in Apex, NC, to uphold our standards of high-quality care. As a locally owned and operated senior housing company, Navion Senior Living has a reputation for providing exceptional care to residents and their families. Our leaders, with 100+ years of management experience across the Southeast, believe that our team members are our greatest resource. As a result, we strive to provide a familial work environment where growth opportunities abound and our team members can thrive.

As the Executive Director, you will be responsible for maintaining the day-to-day operations of our community, leading our team members to provide high-quality care, and ensuring the satisfaction of our residents and their families. You will have a hand in...

Our Company

Congo Brands is at the epicenter of where consumer demand meets product development. Through brand partnerships with lead influencers, we are afforded an inside look at what consumers truly desire. E-commerce becomes the laboratory for consumer feedback and serves as a data pool for future retail endeavours.

Congo Brands is a health and wellness brand that sells supplements, fitness snacks, hydration drinks, energy drinks, and more through ecommerce and retail partnerships. Congo Brands houses some of the World’s most noted brands including Alani Nu, Prime Hydration, Prime Energy, and 3D Energy only to include more in the coming years. Congo Brands is on pace to become one of the World’s most noted consumer product brand companies, with revenue growth increasing exponentially year over year. Congo Brand’s goal is to be the go-to ‘Better for You Brand’ for everything from nutritional supplements, energy drinks, snacks and much...

About Us:

CADDi is a global supply chain company on a mission to "unleash the potential of manufacturing". The company strives to transform the manufacturing industry through its primary offering "CADDi Manufacturing", a one-stop service for procurement and manufacturing that utilizes original technologies to optimize quality, cost, and delivery within its supply chain infrastructure. In mid-2022, CADDi launched "CADDi Drawer," a cloud-based data utilization system to further digital transformation in the manufacturing industry.

Tech Crunch: CADDi raises $89M Series C.

Job Description:

We are seeking a dynamic and detail-oriented Executive Assistant to provide top-notch administrative support to our Chief Executive Officer (CEO). This pivotal role requires impeccable organizational skills, effective communication, and the ability to manage multiple priorities. The successful candidate will play a crucial role in enhancing the CEO's...

WFX Fire, Lock & Security is currently looking for an experienced Executive Assistant for our Westminster, MD office. This position will play an integral role in the daily operations, customer service and organizational strength of our company. This position will provide administrative support to the President and contribute to the daily office operations. Qualified candidates will have impeccable verbal and written communication skills, a strong ability to multi-task, and a professional workplace demeanor.

• General office duties with a focus on customer service, accounts payable, liaison to payroll processor, Human Resources and direct support to the President.
• Specific industry training provided.
• Long term, career minded individuals encouraged to apply.

Requirements

• Must be proficient in Quickbooks and Microsoft Office.
• Must have extensive customer service and phone skills.
...

ClassWallet, a leading financial technology company in the United States, is seeking to hire an Executive Assistant to join our team. 

ClassWallet is a financial technology company serving agencies delegated responsibility to manage public funds. Agencies use ClassWallet to get public funds to the right people, and ensure the funds are used for the right purpose. ClassWallet’s suite of products and services empowers agency administrators to dramatically increase efficiency of funds distribution and spend compliance, reduce programmatic costs, maximize the full potential impact of the program, and satisfy the needs and expectations of policymakers, constituents and public reporting.  ClassWallet has processed over $3.5 Billion to date and serves public agencies across 33 states.  . 

The Company has developed an industry-defining digital wallet solution which has gained rapid traction among state and local agencies and school...

Job Title: Executive Assistant

Location: Centennial, CO (onsite)

Company Overview:

Iontra is a Denver, Colorado-based technology company revolutionizing the electrification movement by creating innovative charge-control solutions. We are reinventing the way batteries are charged to unlock their untapped performance. To us, batteries are more than just power sources. They’re the enablers of innovation and key to accelerating electrification adoption, and we’re proud to be leading the charge. Our third-party validated charge-control solution improves battery performance metrics, such as charge speed and cycle life, by 2x to 4x, no matter the size or complexity of the product.

Role Summary:

In this role, you’ll be tasked with supporting the CEO and his direct reports. You will be responsible for ensuring timely, precise actions supporting administrative duties in a high paced,...

PLUS Communications is a full-service communications firm based in Arlington, Virginia. PLUS Communications leads award-winning campaigns integrating public affairs, corporate communications, digital, advertising and media buying. PLUS means more!

The Executive Assistant will be responsible for managing the daily and long-term schedules for several partners at the firm. This individual will coordinate all travel, internal and external meetings and provide other administrative support as needed. 

This role is a great opportunity to learn the ins and outs of communications and the day-to-day business operations, while working alongside partners. 

The ideal candidate has two years of experience in scheduling and/or administrative roles with high-level executives in a fast-paced environment.

Responsibilities:

• Manage complex calendars and schedules and coordinate all internal and external meetings and commitments for...

The Opportunity

The Executive Assistant supports one or more consultant(s) by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning, executing and finalizing projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and clients in order to deliver projects according to plan. The Executive Assistant must proactively manage changes in project scope, identify potential crises and devise contingency plans on a regular basis.

The successful candidate will be highly flexible, a strong multitasker on many levels and relish the variety and unpredictability of juggling multiple assignments and changing priorities. The Executive Assistant is expected to feel a sense of ownership and involvement in the process, so as to be able to stage-manage all the...

At Amarillo College, our mission is: ​Transforming our community and economy through learning, innovation, and achievement. ​Every team member, regardless of job title or duties, is responsible first and foremost, for assisting students in every way.

This is an exciting time to work for Amarillo College! We are seeking our next Executive Assistant II - Business Affairs who will be all-in on our mission and who will provide advance executive support by conducting research, preparing statistical reports, handling information requests and performing administrative functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.

Requirements

EDUCATION

Required: Associate's Degree.

Preferred: Bachelor's Degree.

EXPERIENCE

Required: Three to...

Executive Assistant, Business Partner (EABP) partners with the CRO, VP of Sales, SVP of Marketing, VP of Channel/Alliances as well as the entire commercial GTM Leadership team to provide sophisticated administrative and operational support, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale.

If you enjoy anticipating the needs of the team and solving complex admin and operational issues before they even arise, and want to be a part of an extraordinary commercial team and corporate community then have a look at the day-to-day functions below and apply!

Salary: $95,000- $100,000 Base + $15,000-$20,000 Bonus + Company Stock Options

Requirements

• Assist with the scheduling of multiple stakeholder meetings (CRO/SVP Marketing primarily), both internal and external.
• Help with prioritization to ensure focus is on the most critical tasks...

Worth AI, a leading computer software company, is seeking an exceptional Executive Assistant to provide high-level support to our executive team. As an Executive Assistant at Worth AI, you will play a critical role in ensuring the smooth functioning of our organization and supporting our mission to revolutionize decision-making through the power of AI. We are committed to equity, diversity, and inclusion, and we value collaboration, innovation, and excellence.

In this role, you will be responsible for managing and coordinating executive calendars, scheduling meetings and appointments, and arranging travel itineraries. You will also assist in preparing reports, presentations, and other documents as needed, and ensuring the confidentiality of sensitive information. Additionally, you will serve as a liaison between executives, internal teams, external stakeholders, and clients, maintaining effective communication and fostering positive relationships.

Join us at Worth AI...

Are you an experienced and polished Senior Executive Assistant looking for a challenging role in a dynamic company? We are seeking a highly organized and proactive individual to join our team at Spectra Electrical Services, Inc. as a Senior Executive Assistant. In this role, you will provide high-level administrative support to our executives and contribute to the overall efficiency and success of our organization.

Key Responsibilities:

• Manage complex calendars and schedule meetings and appointments for executives.

• Coordinate travel arrangements and prepare detailed itineraries.

• Attend meetings and take minutes, prepare reports, and assist with presentations.

• Screen and prioritize incoming telephone calls, emails, and other correspondence.

• Manage confidential and sensitive information with discretion.

• Prepare and edit documents, including letters, memos, and reports.

• Conduct research and compile data for...

Piping Technology & Products is a rapidly growing American manufacturer that makes and supplies specialty piping products to customers around the world.  The company is hiring an executive assistant for its President, COO.

Task

•       Provide high-level administrative support to the company's COO
•      Manage calendar, schedule appointments, and coordinate meetings
•       Prepare and edit correspondence, communications, presentations, and other documents
•      Conduct research, compile data, and prepare reports for the COO's review
•       Handle confidential information with discretion and maintain strict confidentiality
•       Assist with project coordination and follow-up on action items
•      Serve as a liaison between the COO and...

ALL APPLICANTS AND APPLICATIONS WILL REMAIN CONFIDENTIAL - APPLY WITH CONFIDENCE

At TorkLaw, we are dedicated to providing exceptional legal representation to individuals who have suffered injuries due to the negligence of others. Our team is composed of experienced and compassionate professionals who are committed to fighting for the rights and best interests of our clients. We are currently looking for an Executive Assistant to join our dynamic team and contribute to our mission of delivering justice and fair compensation to those we serve.

As an Executive Assistant at TorkLaw, you will serve as an essential partner to the CEO, handling a wide range of administrative and executive support- related tasks. The ideal candidate is diligent, honest, and responsive, with the ability to work independently in fast-paced responsibilities, requiring the utmost discretion and integrity.

Ask yourself these questions:

• Are you someone...

Are you an experienced and stellar Executive Assistant looking to advance your career?

If so, Kooner Fleet Management Solutions would like for you to join our growing team! We are currently hiring for an Executive Assistant out of our Corporate office in Sacramento. The EA will be responsible for providing comprehensive administrative support to the President, managing a wide range of administrative operations and ensuring smooth functioning of the executive's office. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to prioritize tasks effectively.

Why Kooner Fleet Management Solutions?

Kooner FMS has grown to become one of the largest Emergency Road Service companies in the U.S. and is a leading provider of onsite mobile maintenance and repair services nationwide, offering mobile onsite fleet service for some of the nation's largest fleet...

A leading Architecture & Design house that works in niche design areas with a selective global clientele. They have been in business for over 50 years and have won many prestigious awards including the National AIA Architecture Firm Award. They have also been named in the Top Ten Most Innovative Companies in Architecture by Fast Company for two years in a row. The firm’s diverse project profile includes Custom Residential, Multi-Family Housing, Commercial, Museums, Cultural spaces, and Hospitality.

Currently, we are seeking a temporary Executive Administrative Assistant to primarily support one Design Leader on cultural projects and company initiatives for a duration of 4-5 months.  Key responsibilities include administrative assistance and project aid and management support. 

Primary Responsibilities:​​​​

• Administrative Support: Oversee the Design Leader's calendar; schedule...

Here at Ascendis we pride ourselves in exceptional science, visionary leadership, skilled and passionate colleagues.

We are a dynamic, fast-growing biopharma company with offices in Denmark, Germany, and the United States. Today, we’re advancing programs in Endocrinology Rare Disease, and Oncology.

Guided by our core values of patients, science, and passion, we use our TransCon® drug development platform to fulfill our mission of developing new and potentially best-in-class therapies to address unmet medical needs.

Our culture fosters a place where skilled, adaptable, and highly resourceful professionals can truly make their mark. We are a dynamic workplace for employees to grow and develop their skills.

Do you want to be part of building a fully integrated biopharmaceutical company together with a team of highly skilled colleagues who are passionate about developing best-in-class therapeutics that address significant...

First Help Financial (FHF) is a fast growing and culturally diverse company in the U.S. We provide auto loans to the underserved and care for our customers and partners with exceptional service. Through flexible financing options and tri-lingual support, we offer consumers an easier way to finance their first car. We lend to and support our portfolio which has consistently grown 30-40% each year over the last six years.

Here you will find hard-working colleagues that come from over 20 countries. We hold ourselves to the highest standards of professionalism but also enjoy our work. Our culture and benefits are geared towards making you successful in life and comfortable at work.

Your Title: Executive Assistant

Our Location: Hybrid Boston Office/Remote 160 Gould Street, Suite 100, Needham, MA 02494

You Report To: Chief Executive Officer (dotted line report to other...

Under minimal supervision, provides highly diversified administrative tasks and assignments in support of senior executives. Assists the executives by carrying out a variety of complex administrative duties involving contact and exposure to confidential and/or proprietary information. Utilizes independent judgment, determining when to act for executive and when to refer problems for personal attention.

Essential Duties and Responsibilities

• Manages the calendar of executive in accordance with the executive’s preferences; uses independent judgment in assigning priorities and juggling multiple requests for meetings
• Seeks and maintains a comprehensive understanding of company and departmental policies and procedures in order to effectively and efficiently conduct duties and responsibilities; may advise individuals inside and outside the organization of the executive’s views on major policies or issues; sets priorities independently
...

Join Our Team as Executive Assistant to the CEO - Empowering New Americans

Are YOU a person with a high level of DRIVE and INITIATIVE?

Do YOU want to be part of an ENERGETIC and FAST-GROWING TEAM?

If you answered an ENTHUSIASTIC “YES!” to both questions above, KEEP READING.

We are a culture-driven company, with STRONG CORE VALUES, huge goals and a bright future set for us.

If you're sick of flat lining in your career and ready for growth, apply to join our team now.

Mangone Law Firm, LLC is an immigration law firm committed to help the New Americans gain legal status in the U.S since 2012. Our office is in New Jersey, but we represent immigrants all over the United States.

We concentrate our efforts...

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office...

Are you energized by wearing many hats and keeping things operating smoothly? OnLogic is seeking a self motivated and highly organized Executive Assistant. You’ll play a pivotal role in supporting the success of our Executive Chair, Vice Chair, and CEO and will be exposed to various aspects of the business. This role goes beyond the traditional administrative tasks. You’ll be a strategic partner anticipating the needs and proactively solving problems before they arise. 

On an average day, you'll...

• Manage executives’ calendars, prioritizing meetings and resolving schedule conflicts.
• Manage the flight schedule of the company aircraft, and keep accurate records.
• Prioritize and review email correspondence, ensuring timely and efficient communication.
• Research and make travel plans for both domestic and international travel, considering cost, convenience, and travel policies.
• Manage incoming calls, identifying the caller’s...

Please note: This position could be in Sacramento or Los Angeles.

About ValorUS (VALOR)

Founded in 1980, ValorUS (VALOR) is a statewide and national organization dedicated to a mission of “preventing and ending sexual violence by advancing equity and eradicating oppression.”  VALOR envisions a world free from violence where the dignity of every person is valued and respected. In order to achieve this vision, VALOR relies on its values and guiding principles:

·       Fearless

·       Transformative

·       Justice

·       Collective Power

·       Equity

Position overview

The Executive Assistant (EA) serves as the primary point of contact for internal and external constituencies on matters pertaining to the Office of the Chief Executive Officer...

About Us
Prepared Hero is at the forefront of the Direct-to-Consumer (DTC) ecommerce sector who “Innovate Consumer Safety to Bring Peace of Mind to Families Worldwide”. We are a brand that stands for readiness, quality, and a customer-centric approach, offering a seamless shopping experience to ensure our customers have easy access to our life-saving and convenient products. Our mission is dedicated to more than just transactions; we strive to educate and empower communities to be prepared and become their own heroes in times of need.

About This Role
We are seeking a Remote Executive Assistant to support our CEO’s and play a pivotal role in the smooth operation of Prepared Hero. The ideal candidate will be a highly organized, efficient, and discrete professional who can manage a diverse range of administrative tasks and support our executive team's strategic initiatives. This role is critical for maintaining the efficiency and effectiveness of our leadership,...

Wellings Capital is a real estate private equity firm dedicated to helping investors protect and grow their wealth through private commercial real estate. Our vision is to provide multi-generational financial security to our investors and become the premier provider of alternative passive investing opportunities for accredited investors. We also have a goal of freeing victims from human trafficking.

We are seeking innovative, passionate, and motivated individuals looking for an opportunity to join a growing organization.

The mission for this role is to provide high-level administrative support and assistance to the Wellings Capital partners. This role is crucial in helping them effectively manage their time, tasks, and responsibilities, allowing them to focus on strategic decision-making and core business functions.

Job Type

Full-time (40 hours/week), salaried position. Flexibility to work from home 2-3 days per week but the...

We have an exceptional opportunity for a passionate and innovative operations leader with a passion for high standards in healthcare services in an Assisted Living setting.

The Executive Director-Administrator leads the management and operations including resident services, program planning, revenue generation, operational analysis, financial analysis, problem resolution, personnel management, and performance improvement.

The focus of this job is on achieving results that are aligned with the larger picture of the organization and its strategic goals. The confidence to purposely drive toward results while constantly problem-solving and engaging the commitment of others is essential. A goal-oriented leadership style, while motivating, training, and enthusiastically engaging others is important. The emphasis on building rapport and relationships with individuals and groups requires an outgoing, poised, and persuasive communication style.

$10,000 Sign-On...