Operations Assistant

Colliers | Wisconsin, a leading real estate services company is on the lookout for a dynamic and proactive Operations Assistant who possesses exceptional attention to detail and is adept at supporting various operational facets within our IT and HR department.

Key Responsibilities

Information Technology:

• Support minor technical support issues.
• Coordinate equipment pickups from multiple locations as required.
• Support in inventory record-keeping and maintenance.
• Set up workstations and organize desks for new hires or relocations.
• Conduct audits to optimize resource allocations effectively.
  
  

Human Resources:

• Assist with organizing and managing company events.
• Schedule candidates for in-person interviews seamlessly.
• Assist in real estate license applications and renewals.
• Collaborate on creating and executing comprehensive onboarding agendas and 90-day plans for new hires.

Front Desk Coverage:

• Dedicated front desk coverage.
• Learn and execute front desk duties including, but not limited to mail processing, faxing, creating shipping labels, invoice scanning and processing.
• Handle certified mail responsibilities with efficiency.

Administrative Tasks:

• Oversee billing accuracy and ensure timely payments.
• Support People Services by submitting expenses, completing credit card requisitions, and updating and creating documents.
• Assist in scheduling and organizing internal and external meetings, conference calls and appointments, including but not limited to, copying and assembly of documents for distribution.

Requirements

• Preferably possess prior experience in a similar operational role.
• Strong technical aptitude.
• Some local travel may be required.
• Proficient in Microsoft Office Suite.
• Strong organizational and multitasking skills.
• Exceptional communication and interpersonal abilities.
• Detail-oriented with a proactive problem-solving approach.
• Capacity to handle confidential information discreetly.
• Flexibility and adaptability to shifting priorities.

Benefits

Inland Companies and Colliers International Wisconsin is the largest full-service real estate firm in Wisconsin with expertise in Commercial Real Estate Brokerage, Property Management, Investment Services, Real Estate Development, and Construction.

At Inland Companies and Colliers International Wisconsin, we believe culture is what truly makes us unique, so we are not only seeking a candidate with the right experience, but also an individual who aligns with our core values.

Our company is built on the virtue of INTEGRITY and is based on three principles:

Warrior-Spirit

- We desire to be challenged, love the pursuit and are determined to win.

- We commit to being our best.

- We are enterprising. We imagine, create and innovate.

Empathy

- We put others first – our team mates and our clients.

- We value EQ over IQ.

- We operate on trust, not fear.

Better Together

- We love what we do and we love doing it together.

- We believe the whole is greater than the sum of its parts.

- We can do anything together. We are family.

Since 1971 our approach to business has been simple - help identify the needs of our customers and offer solutions that work. We’re committed to providing superior real estate services that exceed our customer’s expectations and build relationships that stand the test of time.

Colliers International provides equal employment opportunity to all persons. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation, age, otherwise qualified disabled or veteran status or any other characteristic protected by law.

Our benefits package includes the following:

• Three medical plan options included an option for a Health Savings Account.
• Dental and vision coverage.
• Flexible spending plan.
• Short-term and long-term disability coverage.
• Medical deductible reimbursement program.
• 401(k) participation beginning with your first paycheck with a 3% match.
• Company-paid life insurance.
• Educational assistance.
• Ample Paid Time Off (PTO) and paid company holidays.
• Fitness center membership.