Contracts Specialist

Contracts Specialist – Remote – US

We are hiring at Alliance Enterprises for a Contracts Specialist to join our growing team in the US!

As a Contracts Specialist at Alliance, you will play a vital role in shaping our client relationships. Your responsibilities will include various aspects of the contractual life cycle, from creating opportunities to finalizing statements of work. You will work closely with various internal departments and external partners to ensure that budgetary estimates, statements of work, pricing, and responses to proposals are accurately drafted, negotiated, and executed in a timely manner.

Alliance Enterprises develops software solutions that make a meaningful difference in the lives of vocational counsellors and the individuals they serve. Since 1981, Alliance has led the way in delivering cutting-edge, people-centered technology backed by exceptional customer service, technical support, and the highest security and data compliance standards. We are committed to an accessible future and empowering people with the tools they need to succeed.

Here is a little window into our company: Alliance Enterprises was acquired by Valsoft Corp and now operates under the Aspire Software portfolio. Aspire Software, the operational arm of Valsoft Corp, operates and manages Valsoft’s global portfolio of wholly owned software companies, providing mission-critical solutions across multiple verticals. By implementing industry best practices, Aspire delivers a time-sensitive integration process, and the operation of a decentralized model has allowed it to become a hub for creating rapid growth by reinvesting in its portfolio.

The successful candidate can be based anywhere in the US, working in a remote work model!

What your day will look like:

• Develop and review cost proposals and quotes for contract renewals, new customers, and new feature software projects
• Develop and maintain budgetary estimates for projects and contracts, ensuring alignment with financial goals and client requirements
• Draft, review, and analyze statements of work (SOW) to accurately define project scope, deliverables, timelines, and resource requirements
• Coordinate the receipt of orders, inputting into relevant systems or databases, ensuring accuracy and completeness of information
• Assist with project change requests throughout the project lifecycle, including assessing impacts on scope, schedule, and budget, and facilitating necessary approvals
• Collaborate with cross-functional teams, including Product Owners, Finance, Project Management and Development teams, to address contractual issues and ensure compliance with company policies and procedures
• Serve as a point of contact for clients regarding contract-related inquiries, clarifications, and negotiations
• Maintain organized records of all contract documentation, correspondence, and related communications
• Participate in responding to proposals for our enterprise level case management system, including organization of content, forms, signatures, and other requirements to successfully submit a response in timely manner

About you:

• Bachelor's degree or equivalent experience in business administration or related field preferred
• At least 3+ years’ experience as a Contracts Specialist or similar experience is essential
• Technical documentation experience is essential
• Experienced skillset in editing Technical and Sales and Marketing documents
• Experience with Salesforce and Jira a plus
• Familiarity with contract principles and procedures
• Excellent organizational skills and attention to detail
• Excellent administrative skills
• Excellent written and communication skills
• Proficient in Microsoft Office Suite, with advanced user skills in Word and Excel
• Fluent in English, both written and verbal, is essential
• Legally authorized to work in the US

For information about Alliance Enterprises, please visit our website at www.allianceenterprises.com 

We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.