Administrative Specialist

F. L. Crane & Sons, Inc. an employee-owned specialty contractor with over 75 years of experience covering a wide range of finishing, metal panel systems and custom crating. We are based out of Fulton MS and operate 14 divisions throughout the southeastern part of the US. We pride ourselves on our family culture, dedication to innovation, and maintaining the highest standards in the industry.

• Serve as the point person for office duties including: Maintenance, Mailing. Supplies. Equipment, Bills, Errands, Shopping 

• Schedule meetings and appointments 

• Organize the office layout and order stationery and equipment 

• Organize office operations and procedures 

• Ensure that all items are invoiced and paid on time 

• Provide general support to visitors 

• Assist in the onboarding process for new hires 

• Plan in-house or off-site activities, like parties, celebrations and conferences 

• Manage contract and price negotiations with office vendors, service providers and office lease 

• Partner with HR to update and maintain office policies and paperwork as necessary 

• Make travel and accommodation arrangements, which sometimes may be after hours and on weekends 

• Calculating and reporting timecards for field employees and office personnel which includes daily hours and per diem 

• Rack daily expenses and prepare weekly, monthly or quarterly reports 

• Keep up with office supply inventory 

• Manage office G&A budget, ensure accurate and timely reporting 

Requirements

Education and/or Work Experience

• Previous experience as an Administrative Specialist (preferred)   

• Associates degree in Business Administration or related field (preferred) 

• High school diploma or equivalent (required) 

Preferred Skills and Abilities

• Knowledge of Office Administrator responsibilities, systems and procedures 

• Proficiency in MS Office (MS Excel and MS Outlook, in particular) 

• Hands on experience with office machines (e.g. fax machines and printers) 

• Excellent written and verbal communication skills 

• Attention to detail and problem-solving skills 

• A creative mind with an ability to suggest improvements 

• Excellent time management skills and ability to multi-task and prioritize work 

Benefits

• Health Care Plan (Medical, Dental)
• Retirement Plan (401k)
• Voluntary Insurance (Vision, Basic Life Insurance & AD&D)
• Paid Time Off
• Voluntary Short Term & Long Term Disability
• Employee Stock Ownership Plan