Office Coordinator

Are you ready to make a difference in a fast-paced and dynamic environment?
Join Calabrio as an Office Coordinator and play a key role in creating a seamless and welcoming workplace experience! From ensuring our office runs smoothly to supporting exciting company events, you’ll be at the heart of what keeps our team connected, productive, and inspired. You’ll have the opportunity to gain valuable experience in a growing software company while expanding and diversifying your skill set across various areas.

Introducing Calabrio – The trailblazers in customer experience intelligence!
We’re revolutionizing how organizations connect with their customers, empowering businesses to elevate every interaction to new heights. Our innovative cloud platform, powered by AI-driven analytics, turns data into actionable insights, reshaping the way businesses engage with their customers.

What You’ll Be Doing:

As an Office Coordinator, you’ll bring your organizational skills and proactive attitude to:

Keep Our Office Running Smoothly

• Submit and track work orders.
• Maintain all office equipment, working with EDS as needed.
• Manage parking passes, access cards, and security badges.
• Ensure conference rooms are tidy, stocked, and ready for use.
• Monitor office spaces to maintain cleanliness and address repairs.
• Keep office supplies and café essentials fully stocked, including coffee and snacks.
• Care for office plants to keep our space vibrant and welcoming.
• Create personalized desk name tags for new employees.

Support the Team Behind the Scenes

• Assist Executive Assistants (EAs) with administrative tasks.
• Prepare expense reports for our executive leadership team.
• Create and edit documents (PowerPoint, Word, Excel, etc.).
• Oversee FedEx shipping and billing for department needs.

Make Events Memorable

• Coordinate company-wide events, ensuring everything runs smoothly from planning to execution.
• Order food and beverages that fit the budget and occasion.
• Work closely with our remote offices to align event efforts.
• Collaborate with HR and communications teams to plan creative, themed events for our Minneapolis office and beyond.

We’re looking for:

• A passion for organization and creating a positive work environment.
• The ability to juggle multiple tasks while keeping attention to detail.
• A knack for collaboration—whether it’s coordinating events or supporting team needs.
• Consistently maintaining an office space that is welcoming, functional, and well-stocked.

Requirements

• High school diploma (associate or bachelor’s degree preferred).
• Minimum 2-years of related experience.
• A self-starter with strong organizational and multitasking abilities.
• Someone who thrives in a fast-paced, team-oriented environment.
• Excellent communication skills and a solution-focused mindset.
• Familiarity with office systems and tools like Prism or similar platforms (preferred).
• Previous experience in an administrative or office support role is a plus.

Benefits

You've learned about what you'll be doing, here's what benefits you'll be getting when you join Calabrio: 

• Global team recognized for their passion for innovation. 

• Innovative product culture and project exposure. 

• Training and development from industry-leading experts. 

• Cutting edge benefit programs that include: 401(k) & matching; Medical, Dental, Vision Insurance; Disability & Life Insurance; Flextime Off, Paid Holidays, & Parental Leave; Tuition Reimbursement. 

Calabrio People are: Open, Clear, Ambitious, Accountable, Collaborative, Consistent  

What we value most…workplace diversity and ensuring an environment of mutual respect.  We believe that diversity and inclusion are critical to our success, and we are proud to be an equal opportunity employer. Our commitment is to continue to keep our people healthy, focused, and inspire creativity.  Our team members are offered comprehensive benefits for various life circumstances and needs, great opportunities for career development, and a balanced work-life to achieve personal and professional success (all benefits are subject to eligibility requirements).  As an Innovator with Purpose, you’ll feel motivated and truly excited to come to work! 

Calabrio has 300 Global Partners, more than 2.25 million agents, and over 7,000 customers worldwide. We’ve been doing this for more than two decades and have been recognized by leading independent third parties such as Gartner, Forrester, and G2 Crowd as a leader and visionary. ​ Thanks to the hard work and dedication of every Calabrio team member, we have been recognized by the Star Tribune Top Workplace for 9 years in a row, a 2022 certified Great Place to Work UK, named one of BC’s Top Employers for 2023, and recognized as a top 50 fast-growth company by Minneapolis/St Paul Business Journal.   

Calabrio celebrates and fosters a culture that thrives on diversity. We are an Equal Opportunity Employer that prohibits discrimination and harassment of any kind. We provide employees with a work environment free of discrimination and harassment. All employment decisions at Calabrio are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, parental status, or any other status protected by the laws or regulations in the locations where we operate. We celebrate the >40 nationalities of team members that contribute to our success.  

We recognize diversity comes in many forms, to foster an inclusive hiring experience any applicants who qualify under the Americans with Disabilities Act, as amended, or applicable state law, who are unable to comply with Calabrio’s application process due to their disability may be eligible for a reasonable accommodation. Request for accommodation in the application process can be made by emailing [email protected]. An applicant requesting an accommodation may be required to provide support for the requested accommodation. Calabrio will only share information concerning an applicant’s requested accommodation with those individuals who have a specific need to know such information. 

Ready for Exponential Career Opportunities? Apply now