Executive Assistant to the CEO

About Us: Above Roofing has been a trusted name in roofing for over 28 years, committed to providing quality, reliability, and exceptional customer service. We take pride in our dedicated team, our client-centered approach, and our mission to raise the standards in our industry. As we continue to grow, we're looking for a proactive and highly organized Executive Assistant to support our CEO in driving Above Roofing's success to new heights. If you thrive in a dynamic environment, enjoy making a positive impact, and value a personal touch in your work, this could be the perfect role for you.

Position Overview: As the Executive Assistant to the CEO, you will be the CEO's right-hand partner in ensuring operational excellence across both strategic and day-to-day administrative functions. This role involves managing the CEO's calendar, coordinating projects, supporting hiring efforts, preparing presentations, organizing travel, and handling confidential matters with the utmost discretion.

Key Responsibilities:

• Executive and Administrative Support:
• Assist the CEO in prioritizing and managing daily tasks and weekly goals.
• Maintain and organize both professional and personal calendars, schedule appointments, and coordinate logistics for meetings and events.
• Draft and respond to emails on behalf of the CEO, manage phone communications, and produce reports and presentations.
• Organize and maintain paperwork, assisting the CEO with various personal tasks as needed.
• Human Resources and Recruitment:
• Coordinate hiring efforts by posting job openings, conducting initial phone screenings, scheduling interviews, and performing reference checks.
• Ensure a smooth experience for candidates from interview through onboarding.
• Communication and Information Management:
• Prepare and edit correspondence and presentations with a professional touch.
• Conduct research on competitors and industry trends to support strategic planning.
• Uphold confidentiality on all business and personal information.
• Event and Travel Management:
• Plan and organize company events, special functions, and coordinate logistics with external vendors.
• Make domestic travel arrangements for the CEO, ensuring every detail is handled.
• Office and Project Support:
• Support other departments with administrative tasks as needed, such as preparing client boxes, managing invoices, and ordering supplies.
• Assist in office organization and manage routine clerical tasks to free up the CEO's time.

Expected Outcomes & Performance:

• Maintain an organized email inbox and calendar for the CEO.
• Coordinate hiring and project tasks efficiently and with attention to detail.
• Complete assignments independently and manage time effectively, prioritizing tasks to align with the CEO’s goals.

Requirements

• Minimum of 3 years of experience as an Executive Assistant or in a similar administrative role.
• Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and Google Suite.
• Exceptional communication skills, both verbal and written.
• Highly organized, able to handle multiple tasks, and adaptable to shifting priorities.
• A professional, service-oriented mindset with strong interpersonal skills.
• Experience managing sensitive information with confidentiality and discretion.
• Tech-savvy with strong typing skills (minimum 40 WPM.)
• Reliable, punctual, and flexible regarding work hours and responsibilities.

Benefits

• Paid weekly
• Flexible scheduling that helps balance your work and personal life
• Paid Training
• Advancement opportunities
• Holiday pay
• Paid time off (PTO)
• Employee Assisted Program (EAP) through Pine Rest