Executive Assistant - Onsite

Who is STAT?  

We’re a recovery management firm focused on delivering value to suppliers. Our mission is to be widely recognized as being the best at helping suppliers get paid everything they are owed by retailers. Our vision is to create an environment where we all love working and an experience that our customers rave about.

Culture at STAT

STAT is a fast growing tech-enabled services company. We are a bootstrapped, private-equity owned startup, on solid financial footing. Our team is remotely distributed across 17 states (and counting!) with concentrations in Northwest Arkansas, Southern California, Seattle, Dallas, and Philadelphia. 

We believe in having fun while working hard. Our team is the best of the best, and we all operate as individual contributors and leaders together as one. We are proud of our inclusive, positive, and collaborative culture and believe every team member brings something uniquely valuable to the table. We reinforce our culture through in person functional team gatherings, and by taking the time to celebrate our team members’ big moments, anniversaries, birthdays, and personal wins.

Leadership Team at STAT 

Our leadership team is dynamic, driven, and passionate about creating industry-leading results for our business and impactful, thoughtful results for the team that makes the business thrive. You can expect collaborative energy, high standards, strategic focus, transparency, and a sense of humor with our leadership team. 

Our leaders are big-picture thinkers–and bringing their huge ideas to life is where the administrative team comes in. Excellence is the bar with the entire team, and while we move quickly, we value and emphasize thoughtfulness and strategic execution, ensuring all efforts are impactful and aligned with long-term goals. Our leadership team encourages ownership on the administrative team and wants to hear your voice and ideas. While the work is serious, we also know how to laugh, stay grounded, and bring positivity and creativity to our daily operations. 

How to Apply:

Please apply with your resume and a cover letter with a brief introduction of yourself, fun facts about you, a quick outline of your relevant work experience, and any questions you have.  

A great way to make yourself stand out from the pack when applying is to share how you’ve built strong relationships with leaders in the past, even if not directly supporting them, or effectively advocated for a team, team member, idea, or initiative in a previous role. What did you do, and how did it make a difference? 

About the Role

The Executive Assistant will be a critical partner to the Chief of Staff and play a pivotal role in ensuring operational excellence and seamless support for our leadership team (particularly the COO, CCO, & SVP of Technology). This role is more than a traditional administrative role–it’s focused on driving meaningful impact by proactively identifying challenges, managing complex projects, and ensuring our leadership team is equipped to focus on what matters most. 

The ideal candidate will thrive in a fast-paced, growth-oriented environment and have a natural ability to anticipate needs, streamline processes, and foster collaboration across teams. This role offers the opportunity to work directly with senior leadership in a high-impact role with a dynamic, fun environment.

What You’ll Do  

• Strategic Support | Collaborate with the Chief of Staff to tackle high-priority initiatives, identify root challenges, and implement strategic solutions. 
• Administrative Excellence | Manage executive calendars, company calendars, coordinate meetings, and arrange complex travel schedules, ensuring the most efficient and effective uses of time and resources.
• Project Management | Independently drive projects and tasks from inception to completion, prioritizing impactful results and maintaining attention to detail.
• Meeting Coordination & Support | Prepare agendas, compile relevant materials, transcribe comprehensive meeting notes, and ensure follow up and completion of action items for meetings and executive engagements. 
• Communication | Act as an influential liaison between executives, internal teams, external partners, and the board of directors, fostering effective, concise communication and building strong working relationships. 
• Resource Management | Assist with ad hoc financial and HR-related activities, prepare documentation and presentations, supporting the operational needs of the leadership team
• Process Optimization | Identify and implement opportunities to improve workflows, enhance productivity, and streamline administrative processes

Requirements

Who You Are 

Our team is full of highly motivated individuals, and we hope that you are too! 

• 3+ years of experience in fast-paced, highly detail oriented roles including but not limited to executive administration, legal administration, human resources administration, finance or accounting, etc.  
• 3+ years of experience in rapidly growing small-to-medium sized businesses
• Strategic thinker who can dig deeper into challenges, identify root causes, and drive impactful outcomes
• Extremely high level of accuracy and organization in managing tasks and responsibilities 
• Takes initiative, anticipates needs, and demonstrates creative, strategic problem-solving abilities 
• Excellent interpersonal skills with the ability to build trust quickly and collaborative effectively across various teams 
• Proven track record of working independently and making sound decisions 
• Willing to travel up to 6 weeks of the year 
• Flexible and eager to take on different tasks and challenges as they pop up
• Embody and reflect the STAT culture and values in both thought and practice: Strategic, Nimble, Inquisitive, Proactive, Empathetic, Straightforward.

Bonus Points

• Familiarity with CPG or retail industries
• Bachelor’s degree in Business Administration, Human Resources Management, or a related field

Benefits

• 8% 401k Match eligible to participate in our 401(k) savings and matching funds program, employer match your 401(k) contributions, up to 8% of your salary.
• Employer paid health, dental, and vision benefits for you and your dependents
• Employer paid Short-Term, Long-Term Disability, & Basic Life
• Access to Free Virtual Primary, Urgent, and Mental Healthcare
• Flexible vacation policy 
• Paid Parental Leave 
• Opportunity to travel for Company Wide and Functional Team gatherings  
• Opportunity to be involved with several local nonprofit organizations and community initiatives

Salary Range: $75,000 - $85,000 annually