Executive Assistant in Pennsylvania

Be the Organizational Guru Behind Exceptional Client Service!

We need a superstar Executive Assistant who can handle the details while keeping an eye on the big picture. You’ll be the go-to person for our CEO and the right hand for our Finance and HR teams. This role is perfect for someone who loves solving problems, staying one step ahead, and being at the center of it all.

What You’ll Do

• CEO Extraordinaire: Keep the CEO’s calendar in check, manage travel plans, and make sure they’re prepped and ready for anything—from meetings to big presentations.
• Finance/HR Wizardry: Help the Finance and HR teams stay on track by tracking AP/AR, invoicing, coordinating interviews, and handling onboarding like a pro.
• Organizer-in-Chief: Plan company events, manage meeting agendas, and keep everything running like a well-oiled machine.
• ...

This position provides essential support to the Chief Operating Officer (COO), managing a wide range of administrative and office management functions to ensure smooth operations and enhance organizational efficiency. The role encompasses various responsibilities that are central to the agency’s administrative services and overall support framework.

Requirements

Essential Functions

• Oversee all core administrative functions, including clerical support, purchasing, and telecommunications, and organize office operations to maintain a steady flow of services and efficient functioning.
• Advanced computer skills are crucial for managing tasks such as scheduling, file organization, email handling, and proficient use of Microsoft Office applications to drive overall efficiency.
• Demonstrated strength in organizational and communication abilities is required for tasks like file maintenance, agenda preparation, and...

• Emulate and promote the ONE 2 ONE culture by adhering to the vision, mission and core values.
• Provide exemplary customer service to all existing and prospective customers
• Provide a 5-star experience
• Manage and maintain executive calendars, including scheduling meetings, appointments, and calls.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle and prioritize incoming emails, phone calls, and other communications.
• Coordination and scheduling of sales qualified leads (SQLs)
• PowerPoint preparation for outside sales presentations
• Arrange travel and accommodation for trips, including itinerary management.
• Personal Assistance
• Organize, coordinate, and attend meetings, including preparing agendas, taking minutes, and following up on action items.
• Coordination with various departments to gather necessary information and resources
• Conducting...

• Emulate and promote the ONE 2 ONE culture by adhering to the vision, mission and core values.
• Provide exemplary customer service to all existing and prospective customers
• Provide a 5-star experience
• Manage and maintain executive calendars, including scheduling meetings, appointments, and calls.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle and prioritize incoming emails, phone calls, and other communications.
• Coordination and scheduling of sales qualified leads (SQLs)
• PowerPoint preparation for outside sales presentations
• Arrange travel and accommodation for trips, including itinerary management.
• Personal Assistance
• Organize, coordinate, and attend meetings, including preparing agendas, taking minutes, and following up on action items.
• Coordination with various departments to gather necessary information and resources
• Conducting...

Snap-Tite Hose is a company known for manufacturing the highest quality fire, agricultural and industrial hoses with a strong reputation built over 50 years in the industry.   We are a rapidly growing company in Western PA and seeking an Executive Administrative Assistant to support the CEO & VP of Sales at either of our facilities in Union City or Fairview, PA.

The preferred candidate must possess strong organizational and communication skills, great attention to detail and accuracy. The Administrative Assistant will ensure efficient day-to-day operations of various office processes with confidence to speak with others at all levels of the organization as well as customers and vendors.  It will also be helpful if the candidate has the desire to develop a better understanding of the industry.

Primary Responsibilities:

· Perform day-to-day administrative tasks to assist CEO & VP of Sales.

· Prepare and...